Allocation Account Budget Update

Menu Path: General Ledger $Images\bluerarw.gif$ Budgets $Images\bluerarw.gif$ Allocation Account Budget Update

Purpose

Update budgets for allocation accounts.

Use Allocation Account Budget Update to update budgets for accounts that make up either fixed allocation or variable allocation accounts.

To update the allocation account budgets:

Select the type of account you want to work with, either fixed or variable.
If your company uses consolidation ledgers, verify the ledger ID for which you want to update allocation account budgets is entered in the Ledger ID field.
Enter the account number in the G/L Account field.
Enter the year for which you want to update a budget in the Budget Year field.
Enter a budget ID you want to update in the Budget ID field.
Click the Show Data button in the ribbon.
Click the Results tab, and verify that the account allocation is correct.
Click the Update Budgets button in the ribbon. If budget data already exists for an account, the Question dialog box appears, and asks you to confirm whether you want to update the data. Click the Yes button to update data for each account.

Button	Description
Exit	Click this button to close the Allocation Account Budget Update window.
Show Data	Click this button to display the accounts that make up the selected allocation account and the allocated budget amounts.
Update Budgets	Click this button to update the current budget for the accounts comprising the allocation account.

Field or Button	Description
G/L Account	Enter the fixed or variable allocation account number for which you want to update budgets, or click the Lookup button to select an account number.
Ledger ID	Enter a ledger ID for which you want to update budgets, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up.
Description	Enter the fixed or variable allocation account description for which you want to update budgets, or click the Lookup button to select an account description.
Account Type	This field displays the account type for the selected allocation account (FA or VA).
% Method	This field displays the percentage method for the selected variable allocation account. This field is only available if you select the Variable radio button.
Budget Year	Enter the year for the budget you are updating.
Budget ID	Enter a budget ID to update, or click the Lookup button to select a budget ID. Note The Lookup window only displays budgets for the year entered in the Budget Year field.
Annual Budget	This field displays the amount of the total annual budget.
Display Options	Select whether you want to select from fixed or variable allocation accounts.

Field or Button	Description
Results	This grid displays budget data based on the criteria selected on the Select tab. The grid includes the allocation account, account descriptions and types, average basis percentage, average basis amount, and annual budget for each account.