Bank Statement Import

Menu Path: None

To use Bank Statement Import, click the Import button in the ribbon in Bank Statement Management.

Purpose

Import a bank statement from an external file.

Overview

Use Bank Statement Import to import bank statements into the system instead of manually entering information for a bank statement.

NOTE You can only import a bank statement for cash accounts that are associated with a bank code for which a bank statement import program is set up in Bank Code Maintenance.

You can import bank statements in the following formats:

MT940
OFX

Importing Bank Statements

To import a bank statement:

Enter or select a cash account for which to import a bank statement.
Select the format of the bank statement file.
Enter or select the bank statement file.
Click the Print Options tab, and select output options for the import report.
Click the Import button in the ribbon to start the import process. The Importing dialog box appears. When a bank statement is successfully imported, the system assigns a bank statement code to the bank statement. The code includes an MT or OFX prefix, and a nine-digit sequential number. After the import process is completed, the import report is output based on the options selected in step 4.

NOTE If the import file format is not correct, the import is not completed.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Bank Statement Import window.
Import	Click this button to start the import process.

Main Tab Fields and Buttons

Field or Button	Description
Cash Account	Enter a cash account for which to import a bank statement, or click the Lookup button to select a cash account.
Description	Enter a cash account description for which to import a bank statement, or click the Lookup button to select a cash account description.
Format	Select whether the bank statement file is an OFX or MT940 file.
File Path	Enter the path and file name containing the data to be imported, or click the Lookup button to navigate to and select the file.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Process	These radio buttons are disabled in this window.
Task Occurs	These radio buttons are disabled in this window.
Time	These fields and radio buttons are disabled in this window.
Date	This field is disabled in this window.
Task Description	This field is disabled in this window.
Scheduling Assistant Queue	This field is disabled in this window.
External Email	This check box is disabled in this window.
Screen Alert	This check box is disabled in this window.
Internal Email	This check box is disabled in this window.