Check Renumber Utility

Menu Path: Accounts Payable $Images\bluerarw.gif$ Payments $Images\bluerarw.gif$ Payment Administration $Images\bluerarw.gif$ Check Renumber Utility

Purpose

Renumber checks.

Overview

Use Check Renumber Utility to renumber payments which have a payment type of check. If the printed check number of a check does not match the check number in the system, you must renumber checks in the system.

Note Only unreconciled checks can be renumbered.

Apprise does not allow you to renumber checks to a range of check numbers that overlaps any existing check numbers. To renumber checks to an existing range, first renumber checks to a new range that does not exist, and then renumber checks again to the correct range.

Example Checks 1001-1005 (the last five checks in the system) need to be renumbered to 1002-1006. The system will not allow you to renumber the checks directly with a starting number of 1002 because the range1002-1005 overlaps the range of existing check numbers. Instead, you could renumber the checks to 2001-2005, and then renumber the checks again to 1002-1006.

Renumbering Checks

To renumber checks:

Enter a cash account in the Cash Account field.
Enter the range of check numbers in the From and To fields.
Enter the new starting number for the first check in the range in the New Starting Number field.
Click the OK button in the ribbon. The Question dialog box appears, and asks you to confirm you want to renumber the checks.
Click the Yes button. The number of checks that are renumbered is displayed.

Previewing Checks

If you want to preview the check(s) you are about to renumber, click the View Checks button in the ribbon. You can then view the check information in A/P Checks Preview.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Check Renumber Utility window.
OK	Click this button to renumber the selected range of checks.
View Checks	Click this button to display A/P Checks Preview, which allows you to view check information for the selected range of checks.

General Tab Fields and Buttons

Field or Button	Description
Cash Account	Enter the cash account from which you want to renumber checks, or click the Lookup button to select a cash account.
From	Enter the first check number in a range of checks to renumber, or click the Lookup button to select a check number.
To	Enter the last check number in a range of checks to renumber, or click the Lookup button to select a check number.
New Starting Number	Enter the new check number for the first check in the range of checks.