Positive pay processing allows banks to verify that paid checks are valid and therefore helps prevent payment fraud. Apprise allows you to export positive pay processing files, which you can then electronically transfer to your banks.
To use positive pay processing for a specific bank code, enter values in all fields in the Positive Pay Processing section on the Options tab in Bank Code Maintenance (see below for valid extract program names). To use positive pay processing for a specific cash account, enter the bank account number, name, and code on the Bank Information tab in Account Maintenance. You can then export positive pay processing files in Positive Pay Processing.
To automate the process, use Scheduling Assistant to generate the positive pay processing files. For more information on using Scheduling Assistant, see Scheduling Assistant.
Currently, the following extract programs are available for positive pay processing:
BOAextract - For use with Bank of America
CHASEextract - For use with Chase
GBextract - For use with Green Bank
WFextract and WF2extract - For use with Wells Fargo (use WFextract for a .txt file and WF2extract for a .csv file)
For export format information for the extract programs, see the following sections.
The following tables list the export format for the BOAextract program:
|
Field Number |
Field |
Length |
Position |
Value |
Description |
|
1 |
Account Number |
12 |
1-12 |
Integer |
This is the general ledger account number, right justified and zero filled. |
|
2 |
Header Record Indicator |
1 |
13 |
Character |
This is H to specify this is a header record. |
|
3 |
Filler |
24 |
14-37 |
Spaces |
This is blank spaces. |
|
4 |
Date |
8 |
38-45 |
Date |
This is the date in YYYYMMDD format. |
|
5 |
Filler |
65 |
46-110 |
Spaces |
This is blank spaces. |
|
Field Number |
Field |
Length |
Position |
Value |
Description |
|
1 |
Account Number |
12 |
1-12 |
Integer |
This is the general ledger account number, right justified and zero filled. |
|
2 |
Record Type Code |
1 |
13 |
Character |
This is one of the following values:
|
|
3 |
Filler |
2 |
14-15 |
Spaces |
This is blank spaces. |
|
4 |
Check Number |
10 |
16-25 |
Integer |
This is the check number, right justified and zero filled. |
|
5 |
Amount |
12 |
26-37 |
Integer |
This is the check amount, right justified and zero filled. |
|
6 |
Date |
8 |
38-45 |
Date |
This is the date in YYYYMMDD format. |
|
7 |
Payee Name or Additional Data |
125 |
46-170 |
Character |
This is the payee name, information for payee positive pay, and other additional data. |
|
Field Number |
Field |
Length |
Position |
Value |
Description |
|
1 |
Account Number |
12 |
1-12 |
Integer |
This is the general ledger account number, right justified and zero filled. |
|
2 |
Total Record Indicator |
1 |
13 |
Character |
This is T to specify this is a total record. |
|
3 |
Item Count Total |
10 |
14-23 |
Integer |
This is the total item count, right justified and zero filled. |
|
4 |
Currency Amount Total |
12 |
24-35 |
Integer |
This is the total amount, right justified and zero filled. |
|
5 |
Filler |
75 |
36-110 |
Spaces |
This is blank spaces. |
The following tables list the export format for the CHASEextract program:
|
Field Number |
Field |
Length |
Position |
Value |
Description |
|
1 |
Transaction Indicator |
1 |
1 |
Character |
This is one of the following values:
|
|
2 |
Account Number |
17 |
2-18 |
Integer |
This is the general ledger account number. |
|
3 |
Check Number |
10 |
19-28 |
Integer |
This is the check number, right justified and zero filled. |
|
4 |
Check Date |
6 |
29-34 |
Date |
This is the date the check was issued in MMDDYY format. |
|
5 |
Check Amount |
11 |
35-45 |
Integer |
This is the check amount. |
|
6 |
Additional Data |
30 |
46-75 |
Character |
This is blank spaces. |
|
7 |
Payee Line 1 |
40 |
76-115 |
Character |
This is the payee name on the check. |
|
8 |
Payee Line 2 |
40 |
116-155 |
Character |
This is blank spaces. |
The following table lists the export format for the GBextract program:
|
Field Number |
Field |
Length |
Position |
Value |
Description |
|
1 |
Account Number |
10 |
1-10 |
Integer |
This is the general ledger account number. |
|
2 |
Record Type Code |
1 |
11 |
Character |
This is one of the following values:
|
|
3 |
Amount |
10 |
12-21 |
Integer |
This is the check amount, right justified and zero filled. |
|
4 |
Check Number |
12 |
22-33 |
Integer |
This is the check number, right justified and zero filled. |
|
5 |
Date |
8 |
34-41 |
Date |
This is the date in YYYYMMDD format. |
|
6 |
Payee Name |
50 |
42-91 |
Character |
This is the name of the supplier for the check. |
The following tables list the export format for the WFextract program:
|
Field Number |
Field Name |
Length |
Position |
Value |
Description |
|
1 |
$$ADD |
5 |
1-5 |
Character |
This is $$ADD to specify this is a sign on record. |
|
2 |
Filler |
1 |
6 |
Space |
This is a single blank space. |
|
3 |
ID= |
3 |
7-9 |
Character |
This is the constant value ID= |
|
4 |
RID |
8 |
10-17 |
Character |
This is the value stored in the RID field in Bank Code Maintenance. |
|
5 |
Filler |
1 |
18 |
Space |
This is a single blank space. |
|
6 |
BID= |
4 |
19-22 |
Character |
This is the constant value BID= |
|
7 |
BID |
26 |
23-48 |
Character |
This is the value stored in the BID field in Bank Code Maintenance within single quotes. |
|
8 |
Filler |
32 |
49-80 |
Spaces |
This is blank spaces. |
|
Field Number |
Field Name |
Length |
Position |
Value |
Description |
|
1 |
*03 |
3 |
1-3 |
Character |
This is *03 to specify this is a header record. |
|
2 |
Bank ID |
5 |
4-8 |
Character |
This is the value stored in the Bank ID field in Bank Code Maintenance. |
|
3 |
Account Number |
15 |
9-23 |
Character |
This is the bank account number entered in Positive Pay Processing. It must be right-justified and zero filled. |
|
4 |
File Status |
1 |
24 |
Integer |
This is 0. |
|
Field Number |
Field Name |
Length |
Position |
Value |
Description |
|
1 |
Check Number |
10 |
1-10 |
Integer |
This is the check number, right-justified and zero filled. |
|
2 |
Issue Date |
6 |
11-16 |
Date |
This is the check date in MMDDYY format. |
|
3 |
Account Number |
15 |
17-31 |
Integer |
This is the bank account number. |
|
4 |
Transaction Code |
3 |
32-34 |
Integer |
This is one of the following values:
|
|
5 |
Amount |
10 |
35-44 |
Integer |
This is the amount of the check, without the decimal point, right justified and zero filled. |
|
6 |
Payee Name |
40 |
45-84 |
Character |
This is the name of the supplier for the check. |
|
7 |
Filler |
1 |
85 |
Space |
This is a single blank space. |
|
Field Number |
Field Name |
Length |
Position |
Value |
Description |
|
1 |
& |
1 |
1 |
Character |
This is & to specify this is a trailer record. |
|
2 |
Filler |
14 |
2-15 |
Spaces |
This is blank spaces. |
|
3 |
Detail Record Count |
5 |
16-20 |
Integer |
This is the total number of detail records for the account, right-justified, zero filled. |
|
4 |
Filler |
3 |
21-23 |
Spaces |
This is blank spaces. |
|
5 |
Total Amount |
10 |
24-33 |
Integer |
This is the total amount of all checks for the account, without the decimal point, right justified and zero filled. |
|
6 |
Filler |
47 |
34-80 |
Spaces |
This is blank spaces. |
The following table lists the export format for the WF2extract program:
|
Field Number |
Field Name |
Maximum Length |
Value |
Description |
|
1 |
ABA Routing Number |
11 |
Integer |
This is the first 11 digits of the value stored in the ABA Routing Number field in Account Maintenance. |
|
2 |
Account Number |
34 |
Integer |
This is the bank account number. |
|
3 |
Serial Number |
10 |
Integer |
This is the check number, right-justified and zero filled. |
|
4 |
Issue Date |
10 |
Date |
This is the check date in MMDDYY format. |
|
5 |
Amount |
11 |
Decimal |
This is the amount of the check, right justified and zero filled. |
|
6 |
Transaction Type |
3 |
Integer |
This is one of the following values:
|
|
7 |
Optional Data/Payee Name |
120 |
Character |
This is the name of the supplier for the check. |