Payment Void

Menu Path: Accounts Payable $Images\bluerarw.gif$ Payments $Images\bluerarw.gif$ Payment Administration $Images\bluerarw.gif$ Payment Void

Purpose

Void checks or payments.

Overview

Use Payment Void to void checks or other payments. For more information, see Voiding Accounts Payable Vouchers and Checks FAQ.

Voiding Payments

To void payments:

Enter the cash account for the payments you want to void in the Cash Account field.
Click the Lookup button for the Period field, and select the period for which you are voiding payments.
Click the Lookup button for the Year field, and select the year for which you are voiding payments.
Click the Lookup button for the Payment Method field, and select the payment method for the payments you want to void.
Enter the range of payment ID's you want to void in the From and To fields.
If you are voiding a payment for a closed period/year, click the Lookup buttons for the Void Period and Void Year fields, and select the period/year for the reversal posting.
If you are voiding checks, and want to view the check information before voiding, click the View Checks button in the ribbon.
Click the Show Data button in the ribbon. The Results tab displays payments that meet the criteria entered in steps 1-5.
If you only want to void specific displayed payments, select the check box in the Void column for the payments you want to void. You can click the Select All button in the ribbon to select the check box for all payments.
If you only want to void payments for which the Void check box is selected, click the Void button in the ribbon. If you want to void all displayed payments, click the Void All button in the ribbon.
Enter a void remark in the Void Remark field.
Click the OK button in the ribbon. The number of voided payments is displayed.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Payment Void window.
View Checks	Click this button to display A/P Checks Preview, which allows you to view check information for a selected range of checks. This button is only available if you select Checks for the Payment Method field and if the Select tab is displayed.
Show Data	Click this button to display payments to void on the Results tab based on the options selected on the Select tab. This button is only available if the Select tab is displayed.
Select All	Click this button to select the check box in the Void column of the Payments grid for all payments. This button is only available if the Results tab is displayed.
Deselect All	Click this button to clear the check box in the Void column of the Payments grid for all payments. This button is only available if the Results tab is displayed.
Void	Click this button to void payments for which the check box is selected in the Void column of the Payments grid. This button is only available if the Results tab is displayed, and only enabled if at least one check box is selected in the Void column in the Payments grid.
Void All	Click this button to void all payments displayed in the Payments grid. This button is only available if the Results tab is displayed.
OK	Click this button to complete the void process. This button is only available after you click the Void or Void All button in the ribbon.
Cancel	Click this button to cancel the void process. This button is only available after you click the Void or Void All button in the ribbon.

Select Tab Fields and Buttons

Field or Button	Description
Cash Account	Enter the cash account number against which the checks/payments were made, or click the Lookup button to select the account number.
Period	Click the Lookup button to select the period for voiding payments.
Year	Click the Lookup button to select the year for voiding payments.
From	Enter the first payment ID number in a range of payment ID numbers to void.
To	Enter the last payment ID number in a range of payment ID numbers to void. If you only want to void a single payment ID, leave this field blank.
Payment Method	Click the Lookup button to select the payment method for the payments you are voiding. Select whether you are voiding only checks or all types of payments.
Void Period	Click the Lookup button to select the period for the reversal posting. This field is only available if you select a closed period/year for the Period and Year fields. This defaults to the earliest open period after the period selected for voiding payments.
Void Year	Click the Lookup button to select the year for the reversal posting. This field is only available if you select a closed period/year for the Period and Year fields. This defaults to the year for the earliest open period after the period selected for voiding payments.

Results Tab Fields and Buttons

Field or Button	Description
Payments	This grid displays payments to void after you click the Show Data button in the ribbon.
Void Remark	Enter a free-form text remark about the voided payment(s).