Supplier Purchase Order Inquiry

Menu Path: Purchasing $Images\bluerarw.gif$ Inquiries $Images\bluerarw.gif$ Purchase Orders $Images\bluerarw.gif$ Supplier Purchase Order Inquiry

Purpose

View purchase orders for a specific supplier.

Overview

Use Supplier Purchase Order Inquiry to display purchase orders for a specific supplier or all suppliers based on selected sort and filter criteria. This window displays purchase orders for primary purchase order suppliers. These are suppliers for whom the purchase order was created. It does not include other suppliers that may be associated with additional charges on a purchase order.

NOTE Purchase order totals are only displayed if the Allowed to View Costs check box is selected for your user ID in User Profile Maintenance.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Supplier Purchase Order Inquiry window.
Show Data	Click this button to refresh data in the Results grid.

Inquiry Tab Fields and Buttons

Field or Button	Description
All Suppliers	Select this check box to display purchase orders for all suppliers. This check box is cleared by default.
Supplier Code	Enter a supplier code for which to display purchase orders, or click the Lookup button to select a supplier code. This field is only enabled if you clear the All Suppliers check box.
Name	Enter a supplier name for which to display purchase orders, or click the Lookup button to select a supplier name. This field is only enabled if you clear the All Suppliers check box.
All Purchase Order Numbers	Select this check box to display all purchase orders for the selected criteria. This check box is selected by default.
From (Purchase Order Number)	Enter a purchase order number you want to display, or click the Lookup button to select a purchase order number. If you want to display a range of purchase orders, enter the first purchase order in the range. This field is only enabled if you clear the All Purchase Order Numbers check box.
To (Purchase Order Number)	Enter the last purchase order number in a range of purchase orders to display, or click the Lookup button to select a purchase order number. If you want to display a single purchase order, you can leave this field blank. This field is only enabled if you clear the All Purchase Order Numbers check box.
All Supplier's Order Numbers	Select this check box to display purchase orders for all supplier order numbers. This check box is selected by default.
Supplier's Order Number	Enter a supplier order number for which to display a purchase order. This field is only enabled if you clear the All Supplier's Order Numbers check box.
All Purchase Order Dates	Select this check box to display purchase orders for all purchase order dates. This check box is selected by default.
From (Purchase Order Date)	Enter a purchase order date for which to display purchase orders, or click the drop-down arrow to select a date. If you want to display purchase orders for a range of purchase order dates, enter the first date in the range. This field is only enabled if you clear the All Purchase Order Dates check box.
To (Purchase Order Date)	Enter the last purchase order date in a range of purchase order dates for which to display purchase orders, or click the drop-down arrow to select a date. If you want to display purchase orders for a single date, you can leave this field blank. This field is only enabled if you clear the All Purchase Order Dates check box.
All Purchase Order Statuses	Select this check box to display purchase orders for all purchase order statuses. This check box is selected by default.
Purchase Order Status	Click the Lookup button to select a purchase order status for which to display purchase orders. This field is only enabled if you clear the All Purchase Order Statuses check box. You can select one of the following statuses: Approved Awaiting Approval Closed Fully Received Fully Voided Open Ordered Pending Invoice Received Voided For more information about purchase order statuses, see Purchase Order Status.
All Voucher Statuses	Select this check box to display purchase orders for all voucher statuses. This check box is cleared by default.
Voucher Status	Click the Lookup button to select a voucher status to display purchase orders for this status. This field is only enabled if the All Voucher Statuses check box is cleared. You can select one of the following statuses: Blank - A voucher has not been reconciled against the purchase order. Invoiced - A voucher was entered and reconciled against the purchase order. Fully Invoiced - All products and additional charges are reconciled against the purchase order.
Conversion Currency	Click the Lookup button to select the conversion currency in which to display purchase order amounts. Purchase order amounts are displayed in the original currency and the conversion currency.
Results	This grid displays information about purchase orders based on the selected criteria. Double-click a purchase order to display Purchase Order Inquiry, which allows you to view information about the purchase order. This grid includes the following columns: Supplier Code - This column displays the supplier code of the supplier for each purchase order. Supplier Name - This column displays the supplier name of the supplier for each purchase order. Purchase Order Number - This column displays the number for each purchase order. Supplier's Order Number - This column displays the supplier's confirming order number for each purchase order. Open Amount (Original Currency) - This column displays the open amount for each purchase order in the currency for the order. Total Amount (Original Currency) - This column displays the total amount of each purchase order in the currency for the order. Original Currency - This column displays the original currency for each purchase order. Open Amount (Converted Currency) - This column displays the open amount of each purchase order in the currency entered in the Conversion Currency field. Total Amount (Converted Currency) - This column displays the total amount of each purchase order in the currency entered in the Conversion Currency field. Purchase Order Date - This column displays the purchase date for each purchase order. Required Date - This column displays the required date for each purchase order. Purchase Order Class - This column displays the purchase class for each purchase order. Purchase Order Status - This column displays the status of each purchase order. For more information, see Purchase Order Status. Authorized - The check box in this column is selected for each approved purchase order. Budget - The check box in this column is selected for each purchase order that is associated with a budget. Buyer - This column displays the user ID of the buyer for each purchase order. Cancelled - The check box in this column is selected for purchase orders that are voided. Cancelled Reason - This column displays the reason each voided purchase order was voided. Expedite - The check box in this column is selected for each purchase order that has been marked as an expedited order. FOB - This column displays the FOB code for each purchase order. Ordered - The check box in this column is selected for purchase orders that are marked as ordered. Received - The check box in this column is selected for purchase orders for which products are received. Voucher Status - This column displays the voucher status for each purchase order. If a voucher is entered and reconciled against a purchase order, this column displays Invoiced. If all products and additional charges are reconciled against a purchase order, this column displays Fully Invoiced. On Container - The check box in this column is selected for purchase orders that are on a container. User Defined 1-20 - These columns display information for the supplier-related user-defined fields. The label names and validations for these fields are set up in User Defined Fields Maintenance.