Accounts Receivable Period Close

Menu Path: Accounts Receivable $Images\bluerarw.gif$ Posting and Period Controls $Images\bluerarw.gif$ Accounts Receivable Period Close

Purpose

Close accounts receivable periods, preventing additional posting.

Overview

Use Accounts Receivable Period Close to close periods. When you close a period, deposit, NSF, and factor receivable batches are also closed if all the transactions for a batch are posted.

Note Distribute all prepayments and apply all customer deposits to invoices before closing a period.

Closing Periods

To close periods:

Click the Lookup button at the right of the Year field and select a year for which you want to close periods.

Note You can only change the year if the Allowed to Access All Years check box is selected in User Profile Maintenance.

Select the Close check box for periods you want to close.

Note You cannot close any periods that have unposted payments, charges, or royalties.

Click the OK button in the ribbon. The selected periods are closed, and no longer can be selected for the Accounts Receivable module.

Note Closing all periods in a year does not close the year. You must use Accounts Receivable Year Close to close a year.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Accounts Receivable Period Close window.
OK	Click this button to close the selected accounts receivable period(s).

General Tab Fields and Buttons

Field or Button	Description
Current Period	This field displays the default current period.
Year	Click the Lookup button to select the year for which you want to close accounts receivable periods. This defaults to the default year. Note You can only change the year if the Allowed to Access All Years check box is selected in User Profile Maintenance.
Periods	These fields display the defined accounting periods.
Status	These fields display the status (CLOSED or OPENED) of each period.
Close	Select this check box for periods you want to close. This check box is only available for periods that are open for the selected year. This check box is not available for the current period. Note You cannot close periods for which there is open activity.