Question: How does voiding accounts payable vouchers and checks affect the general ledger?
Answer: The general ledger impact of voiding accounts payable vouchers and checks is as follows:
If a voucher is entered and voided before it is posted to the general ledger (e.g. the same day), the general ledger is not affected. The general ledger is the same as if the voucher was never created. However, the same voucher reference number cannot be used in the Accounts Payable module.
If a voucher is entered and posted to the general ledger, then voided, the original voucher posting and the voided voucher posting appear on the general ledger.
Note If you void a voucher that was imported in Accounts Payable Voucher Import, you should make a manual journal entry to remove the voucher amount from the accounts payable account.
If a check is printed and voided before it is posted to the general ledger, the general ledger is not affected. The general ledger is the same as if the check was never created. However, the same check number cannot be used in the Accounts Payable module.
If a check is printed and posted to the general ledger, then voided, it must be voided in the same accounts payable period in which it was created (if that period remains open). If the original posting period is closed, the system will use the available open accounts payable period. Both the original check posting and the voided check posting appear on the general ledger.