Voucher Image Update

Menu Path: Accounts Payable $Images\bluerarw.gif$ Vouchers $Images\bluerarw.gif$ Voucher Image Update

Purpose

Associate invoice images for vouchers.

Overview

Use Voucher Image Update to associate invoice images for multiple vouchers instead of using the Image File field in Voucher Entry or Voucher Edit to specify an image for each voucher. All voucher image files should be placed in a single folder, and each voucher image file should be named with the voucher number.

Example For voucher 2343, a JPEG image file would be named 2343.jpg

Updating Voucher Images

To update voucher images:

Enter the folder path for the folder that contains the voucher images in the Source Directory field.
Enter the folder in which to store the voucher images in the Destination Directory field.
Click the Print Options tab, and select output options for the Voucher Image Update report.
Click the OK button in the ribbon to start the voucher image update process. The Voucher Image Update report is output, and indicates the number of voucher images that were updated.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Voucher Image Update window.
OK	Click this button to start the voucher image update process. After you click this button, voucher images are updated and the Voucher Image Update report is output based on the output options you selected on the Print Options tab.

Main Tab Fields and Buttons

Field or Button

Description

Source Directory

Enter the path and folder name containing the voucher images to be imported, or click the Lookup button to navigate to and select the folder. The image files are moved out of this folder during the image update process.

NOTE This path must be accessible from the Apprise Client computer.

Destination Directory

Enter the path and folder name in which you want to store the image files, or click the Lookup button to navigate to and select the folder.

NOTE This path must be accessible from the Apprise Client computer.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Process	These radio buttons are disabled in this window.
Task Occurs	These radio buttons are disabled in this window.
Time	These fields and radio buttons are disabled in this window.
Date	This field is disabled in this window.
Task Description	This field is disabled in this window.
Scheduling Assistant Queue	This field is disabled in this window.
External Email	This check box is disabled in this window.
Screen Alert	This check box is disabled in this window.
Internal Email	This check box is disabled in this window.