Account Access Method Maintenance

Menu Path: General Ledger $Images\bluerarw.gif$ Accounts $Images\bluerarw.gif$ Account Access Method Maintenance

Purpose

Define new account access methods and update existing methods.

Overview

Use Account Access Method Maintenance to define account access methods, which can be used in Account Access Method Inquiry, Detail General Ledger Access Method Report, and Trial Balance Access Method Report to display account information based on selected account elements. The access method must consist of at least one account element.

Example You set up an account access method that only uses a cost center element. If this method is selected in Account Access Method Inquiry, only the cost center element can be used for the inquiry.

Creating and Editing Account Access Methods

To create an account access method:

If your company uses consolidation ledgers, verify the ledger ID for which you want to create an account access method is entered in the Ledger ID field.
Click the New button in the ribbon.
Enter a name for the method in the Method Name field.
Enter a detailed description of the method in the Description field.
Select an account element, which the method will use in the Available Account Elements grid, and then click Add.
Click the OK button in the ribbon. The method is created and can now be selected in Account Access Method Inquiry.

To update an existing method name, select a method, and click the Update button in the ribbon. Make any necessary changes and click the OK button in the ribbon to save the updated definition.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Account Access Method Maintenance window.
New	Click this button to create a new account access method
Update	Click this button to update the selected account access method.
Delete	Click this button to delete the selected account access method.
OK	Click this button to accept an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
Cancel	Click this button to cancel an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
First	Click this button to display the first account access method.
Prev	Click this button to display the previous account access method.
Next	Click this button to display the next account access method.
Last	Click this button to display the last account access method.

Fields and Buttons

Field or Button

Description

Method Name

Enter an account access method, or click the Lookup button to select an account access method.

Ledger ID

Enter a ledger ID for the account access method, or click the Lookup button to select a ledger ID.

Note This field is only available if at least one consolidation ledger is set up.

Main Tab Fields and Buttons

Field or Button	Description
Description	Enter a detailed description of the account access method. This description is informational only, and is not typically used in inquiries and reports.
Available Account Elements	This grid lists account elements you can use in the access method definition.
Add	Click this button to move the selected account element in the Available Account Elements grid to the Selected Account Elements grid.
Remove	Click this button to remove the selected account element in the Selected Account Elements grid.
Selected Account Elements	This grid lists account elements used in the access method definition. Note At least one account element must be selected.
Created By	This field displays the user ID of the person that created the selected account access method.
Created Date	This field displays the date the selected account access method was created.
Update By	This field displays the user ID of the person that last updated the selected account access method.
Update Date	This field displays the date the selected account access method was last updated.
Update Time	This field displays the time the selected account access method was last updated.