Exclude Voucher Payments from Posting

Menu Path: System Administration $Images\bluerarw.gif$ System Startup $Images\bluerarw.gif$ Exclude Voucher Payments from Posting

Purpose

Enter accounts payable payment history without running the posting process.

Overview

Use Exclude Voucher Payments from Posting to mark accounts payable payments as posted, and optionally associate the payments with a journal entry.

When the system is initially set up, you can enter forward balances or journal entries to simulate the year-to-date data in the new system. To create history you can enter payments, turn off direct posting and use Exclude Voucher Payments from Posting to simulate posting without creating entries in the general ledger. In addition, if you entered journal entries instead of forward balances, you can associate the payments with a journal entry.

Marking Payments as Posted

To mark payments as posted:

Click the Lookup button to the right of the Payment Method field, and then select the payment method for the payment.
Double-click a payment in the Available Payment Items grid. The payment is added to the Selected Payment Items grid.
Repeat step 2 for all payments you want to mark as posted, or click the Add All button to select all payments in the Available Payment Items grid.
If you want to associate the payments with a journal entry, enter the journal entry number in the Journal Entry # field.
Click the OK button in the ribbon.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Exclude Voucher Payments from Posting window.
OK	Click this button to mark the selected payments as posted, and if you entered a journal entry number to associate the payments with the journal entry.
Cancel	Click this button to cancel and clear all fields.
View Checks	Click this button to display A/P Check Image, which allows you to view check information for a selected check in the Available Payment Items grid. This button is only available if you select Check in the Payment Method field.
View Journal Entry Detail	Click this button to display Journal Detail for Entry, which allows you to view journal entry account detail information for a selected journal entry.

Main Tab Fields and Buttons

Field or Button	Description
Payment Method	Click the Lookup button to select a payment method for which to display payments in the Available Payment Items grid.
Available Payment Items	This grid displays payments available for selection based on the selected payment method.
Add	Click this button to add the selected payment in the Available Payment Items grid to the Selected Payment Items grid.
Add All	Click this button to add all payments in the Available Payment Items grid to the Selected Payment Items grid.
Remove	Click this button to remove the selected payment from the Selected Payment Items grid.
Remove All	Click this button to remove all payments from the Selected Payment Items grid.
Selected Payment Items	This grid displays payments selected to be marked as posted.
Journal Entry #	Enter a journal entry number with which to associate selected payments, or click the Lookup button to select a journal entry.