Exclude Vouchers from Posting

Menu Path: System Administration $Images\bluerarw.gif$ System Startup $Images\bluerarw.gif$ Exclude Vouchers from Posting

Purpose

Enter accounts payable voucher history without running the posting process.

Overview

Use Exclude Vouchers from Posting to mark accounts payable vouchers as posted, and optionally associate the vouchers with a journal entry.

When the system is initially set up, you can enter forward balances or journal entries to simulate the year-to-date data in the new system. To create history you can enter vouchers, turn off direct posting and use Exclude Vouchers from Posting to simulate posting without creating entries in the general ledger. In addition, if you entered journal entries instead of forward balances, you can associate the vouchers with a journal entry.

Marking Vouchers as Posted

To mark vouchers as posted:

Double-click a voucher in the Available Vouchers grid. The voucher is added to the Selected Vouchers grid.
Repeat step 1 for all vouchers you want to mark as posted, or click the Add All button to select all vouchers in the Available Vouchers grid.
If you want to associate the vouchers with a journal entry, enter the journal entry number in the Journal Entry # field.
Click the OK button in the ribbon.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Exclude Vouchers from Posting window.
OK	Click this button to mark the selected vouchers as posted, and if you entered a journal entry number to associate the vouchers with the journal entry.
Cancel	Click this button to cancel and clear all fields.
Voucher Detail	Click this button to display A/P Detail, which allows you to view voucher detail information for a selected voucher in the Available Vouchers grid.
View Journal Entry Detail	Click this button to display Journal Detail for Entry, which allows you to view journal entry account detail information for a selected journal entry.

Main Tab Fields and Buttons

Field or Button	Description
Available Vouchers	This grid displays unposted vouchers available to be marked as posted.
Add	Click this button to add the selected voucher in the Available Vouchers grid to the Selected Vouchers grid.
Add All	Click this button to add all vouchers in the Available Vouchers grid to the Selected Vouchers grid.
Remove	Click this button to remove the selected voucher from the Selected Vouchers grid.
Remove All	Click this button to remove all vouchers from the Selected Vouchers grid.
Selected Vouchers	This grid displays vouchers selected to be marked as posted.
Journal Entry #	Enter a journal entry number with which to associate selected vouchers, or click the Lookup button to select a journal entry.