Invoice and Inventory Adjust Import

Menu Path: System Administration $Images\bluerarw.gif$ Imports $Images\bluerarw.gif$ Financial $Images\bluerarw.gif$ Invoice and Inventory Adjust Import

Purpose

Import invoices from an external file, and adjust inventory for the invoices.

Overview

Use Invoice and Inventory Adjust Import to import invoices instead of entering them manually in Invoice Entry. When importing invoices, product inventory can be automatically adjusted (if you indicate you want to adjust inventory in the import file).

For import format information, see Invoice and Inventory Adjust Import Format.

Importing Invoices

To import invoices:

Select whether you want to validate and import valid data from a file, validate and import all data from a file if it is all valid, or only validate data in a file.
Verify the batch number in the Batch field is the batch for which you want to import invoices. If it is not, use the buttons on the Batch tab in the ribbon to open a new batch or select an existing batch.
Enter or select the invoice import file.
If you do not want to view the log file after the import, clear the View Log after Import check box.
Click the Import or Validate button in the ribbon to start the import and/or validation process. The Importing dialog box appears. The Current Status field displays the status of the import, including any error messages.

If the import file format is not correct, the import is not completed.

You can import from the following file types:

Excel (.xls, .xlsx, .xlsm, or .xlsb)

Note If you import from an Excel workbook that contains multiple worksheets, data is only imported from the first worksheet in the workbook.

comma-separated list (.csv)
text (.txt)
data (.dat)

Note To import a .csv file, enter your data in Excel, and then save the worksheet as a .csv file. Each field in a .txt or .dat file must be separated by a caret (^) character. There should be no spaces between each field in a .csv, .txt, or .dat file.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Invoice and Inventory Adjust Import window.
Import	Click this button to start the import process. This button is only available if you select the Import Valid Data (Skip Errors) or Import if all Data is Valid radio button.
Validate	Click this button to start the validation process. This button is only available if you select the Validate Only radio button.
Import Override Maintenance	Click this button to display Import Override Maintenance, which allows you to set the default processing and file type options for the import window.

Ribbon Batch Tab Buttons

Button	Description
Select	Click this button to display Select a New Batch, which allows you to select a previously created batch.
Open	Click this button to display Open a New Batch, which allows you to create a new batch.
Close	Click this button to display Close A Batch, which allows you to close a batch.
Edit	Click this button to display Edit A Batch, which allows you to edit an existing batch.

Main Tab Fields and Buttons

Field or Button	Description
Processing Options	Select one of the following processing options: Import Valid Data (Skip Errors) - Verify the data in the selected file, and load any records that are valid into the database. Import if all Data is Valid - Verify the data in the selected file, and if all data is valid, load the data into the database. Validate Only - Verify the data in the selected file (without importing it).
Batch	This field displays the currently selected accounts receivable batch. You can use the buttons on the Batch tab in the ribbon to select, open, close, or edit batches.
Import File Name	Enter the path and file name containing the data to be imported, or click the Lookup button to navigate to the file.
View Log after Import	Select this check box to view the import log file after the validation or import is complete.
Current Status	This field displays the current status of the import in progress.