Journal Entry Post

Menu Path: General Ledger $Images\bluerarw.gif$ Posting and Period Controls $Images\bluerarw.gif$ Journal Entry Post

Purpose

Manually post journal entries to the general ledger and generate a posting report.

Overview

Use Journal Entry Post to post journal entries to the general ledger. If you selected direct post in any of the journal entry generation programs, you do not need to perform this manual step. However, any journal entries that were tagged as hold for review (and released from hold) or manual post must be posted in Journal Entry Post.

You can use Journal Entry Post to post journal entries for service charges created in Service Charge Entry.

Posting Journal Entries

To post journal entries:

If your company uses consolidation ledgers, verify the ledger ID for which you want to post journal entries is entered in the Ledger ID field.
Select a posting period and year.
Select whether you want to post all journal entries, selected journal entries, a selected range of journal entries, or journal entries in a batch. If you want to post journal entries for a batch, enter the batch number in the Batch # field.
Select whether you want to post and output a report, or only output the report.
If you selected to post only selected journal entries in step 3, select the journal entries you want to post in the Unposted G/L Journal Entries grid.
Click the OK or Print button in the ribbon. The Question dialog box appears, and asks you to confirm whether you want to post or output a report.
Click the Yes button. The report is output, and if you selected to post journal entries in step 4, journal entries are posted.

Note You cannot post any entries that were tagged as on hold for review until you release them from hold in Journal Entry Hold Management.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Journal Entry Post window.
OK	Click this button to post journal entries. This button is only available if you select the Post and Posting Report radio button.
Print	Click this button to print journal entries. This button is only available if you select the Posting Report Only radio button.

Select Tab Fields and Buttons

Field or Button	Description
Journal Entries for Batch/All Journal Entries/Selected Journal Entries	Select which journal entries you want to view and/or post. Select one of the following options: Journal Entries for Batch - Display and include only journal entries for the batch number entered in the Batch # field in the posting and/or report. All Journal Entries - Display and include all journal entries in the posting and/or report. Selected Journal Entries - Display all, but include only the selected journal entries in the posting and/or report. Selected Range of Journal Entries - Display all, but include only the range of journal entries that includes two selected journal entries and all journal entries between the two selected journal entries in the posting and/or report. Note Journal entries are not posted unless you select the Post and Posting Report radio button.
Posting Period	Click the Lookup button to select the accounting period for which unposted journal entries should be processed. This field defaults to the current default period.
Posting Year	Click the Lookup button to select the accounting year for which unposted journal entries should be processed. This field defaults to the current default year.
Ledger ID	Enter a ledger ID for which to post journal entries, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up.
Batch #	Enter the batch number of the journal entries to post, or click the Lookup button to select a batch number. This field is only available if you select the Journal Entries for Batch radio button.
Post and Posting Report/Posting Report Only	Select whether or not you want the journal entries to be posted in addition to generating a posting report. Select one of the following options: Post and Posting Report - Post journal entries and output a report of the posted journal entries. Posting Report Only - Output a report that displays the journal entries that would post if you selected the Post and Posting Report radio button. Journal entries are not posted.
Unposted G/L Journal Entries	This grid displays a list of unposted journal entries that meet your selection criteria. For each journal entry, the journal entry number, period, currency, amount, comment, and remark are displayed. Double-click a journal entry to display Journal Detail for Entry, which allows you to view journal entry account detail information.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Subject	Enter a subject for the report email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the report title.
Report File Prefix	Enter a prefix for the report file name. This field is only available if you select the Email radio button.
Add Additional Comments	Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	These radio buttons are disabled in this window.
Task Occurs	These radio buttons are disabled in this window.
Time	These fields and radio buttons are disabled in this window.
Date	This field is disabled in this window.
Task Description	This field is disabled in this window.
Scheduling Assistant Queue	This field is disabled in this window.
External Email	This check box is disabled in this window.
Screen Alert	This check box is disabled in this window.
Internal Email	This check box is disabled in this window.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.