Recurring Journal Entry Create

Menu Path: General Ledger $Images\bluerarw.gif$ Journals $Images\bluerarw.gif$ Recurring Journal Entry Create

Purpose

Generate previously defined recurring journal entries.

Overview

Use Recurring Journal Entry Create to manually generate recurring entries set up in Recurring Journal Entry Maintenance that are not set up to automatically post.

Creating Journal Entries

To create journal entries based on existing recurring journal entries:

If your company uses consolidation ledgers, verify the ledger ID for which you want to create journal entries is entered in the Ledger ID field.
Select the post period for the journal entries.
Select a posting option.
If the transaction date for the journal entries is not the current date, enter the transaction date in the Transaction Date field.
Indicate whether or not you want to be able to generate a reversing entry. If so, you must decide between automatic and manual generation.
Double-click the recurring journal entries you want to use to create journal entries.
If you are creating journal entries for a cash account, enter a bank reconciliation date for the journal entries in the Bank Reconciliation Date field.
Click the Make Recurring Entries button in the ribbon. The Confirm Make Recurring Entries dialog box appears, and asks you to confirm that you want to make the journal entries.
Click the Yes button. The journal entries are created.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Recurring Journal Entry Create window.
Make Recurring Entries	Click this button to generate the recurring entries. If you selected the Direct Post radio button, the entries are automatically posted to the general ledger. Only one entry per selected recurring entry is generated.

Ribbon Batch Tab Buttons

Button	Description
Select	Click this button to display Select a New Batch, which allows you to select a previously created batch.
Open	Click this button to display Open a New Batch, which allows you to create a new batch.
Close	Click this button to display Close A Batch, which allows you to close a batch.
Edit	Click this button to display Edit A Batch, which allows you to edit an existing batch.

General Tab Fields and Buttons

Field or Button	Description
Posting Period	Click the Lookup button to select the accounting period in which the journal entry will be made.
Posting Year	This field displays the accounting year in which the journal entry will be made.
Batch #	This field displays the batch number against which the journal entry is being made. The batch number can be used to group journal entries for later reporting or analysis. Use the buttons on the Batch tab in the ribbon to select, open, close, and edit batches.
Ledger ID	Enter a ledger ID for the journal entries, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up.
Posting Option	Select one of the following options to indicate how the chart of accounts should be updated when journal entries are generated: Manual Post - Require the journal entry to be manually posted to the general ledger. Hold for Review - Place the journal entry on hold for manual review before posting to the general ledger. Direct Post - Update the general ledger automatically as soon as the journal entry is made (without requiring manual posting). Note You cannot edit a directly posted entry after generation. To correct an erroneous entry, you must make a reversing, or adjusting, journal entry. You cannot edit or post on-hold entries until you review and release them from hold.
Transaction Date	Enter the date of the transaction for the journal entries, or click the drop-down arrow to select the date of the transaction. This defaults to the current date.
Reversing Entry	Select one of the following options to indicate if you want to generate a reversing entry: No - Do not generate a reversing entry. If you want to generate a reversing entry later, you can do so in Ad Hoc Reversing Journal Entry. Manual Reversal - Use Manual Reversing Journal Entry to make the reversing entry. Automatic Reversal - Generate a reversing entry when you save the current journal entry. If you select this option, the Recurring Journal Entry Create window appears, and allows you to enter a period and year for the reversing entry.
Bank Reconciliation Date	If you are creating a journal entry for a cash account, enter the bank reconciliation date for the journal entry, or click the drop-down arrow to select a date. This field is only available if a selected recurring journal entry is for a cash account. This field defaults to today's date.
Available Entries	This grid displays previously defined recurring journal entries. Each recurring entry is listed with its entry ID, frequency, the number of times it was posted in the current period , whether or not the amount is apportioned, and a description. To select an entry, double-click it, or select it, and then click the right arrow button.
	Click this button to add the selected entry in the Available Entries grid to the Selected Entries grid.
	Click this button to remove the selected entry from the Selected Entries grid.
Selected Entries	This grid displays recurring journal entries for which you are creating journal entries. To remove an entry, double-click it, or select it, and then click the left arrow button.