Voucher Payment Authorize

Menu Path: Accounts Payable $Images\bluerarw.gif$ Payments $Images\bluerarw.gif$ Voucher Payment Authorize

Purpose

Approve vouchers selected for payment.

Overview

Use Voucher Payment Authorize to release vouchers for payment if you have the authority to perform this function. Approval limits are set up in Accounts Payable Control Maintenance, and if a check is greater than a certain amount, or if all checks need to be approved, check approval is required.

Approving Checks

To approve checks for payment:

Enter the batch number for which you are approving checks for payment in the Batch # field. If there are any checks to be approved, the information for the first check appears.
Verify that the information is correct, and click the Approve button in the ribbon to approve the check. You can use the buttons in the Navigation group in the Home tab in the ribbon to display information for each check in the batch that needs to be approved. You can then approve each check separately, or click the Approve All button in the ribbon to approve all checks in the batch that require approval. If you want to edit the selected amount, or add/remove vouchers selected for payment, click the Edit Payment Selections button in the ribbon, and use Voucher Payment Select to make your changes.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Voucher Payment Authorize window.
Approve	Click this button to approve the check amount(s) and update the total approved amount.
Edit Payment Selections	Click this button to display Voucher Payment Select, which allows you to select or remove vouchers for payment.
First	Click this button to display the first payment in the batch that requires payment approval.
Prev	Click this button to display the previous payment in the batch that requires payment approval.
Next	Click this button to display the next payment in the batch that requires payment approval.
Last	Click this button to display the last payment in the batch that requires payment approval.
Approve All	Click this button to approve all payments in the selected batch.

Lookup Tab Fields and Buttons

Field or Button	Description
Currency	Enter the currency of the payment(s), or click the Lookup button to select the currency. This defaults to the default currency.
Batch #	Enter a batch number for vouchers for which you want to approve payment, or click the Lookup button to select a batch number.
Supplier Name	This field displays the supplier name for which the check payment is being approved. For more information, see Supplier Code and Name.
Supplier Code	This field displays the supplier code for which the check payment is being approved. For more information, see Supplier Code and Name.
City	This field displays the city of the supplier.
State	This field displays the state of the supplier.
Selected Amount	This field displays the total amount of the payment that needs to be approved.
# of Payments Pending Approval	This field displays the number of payments that need to be approved in the selected batch.
Total Amount Requiring Approval	This field displays the total amount that requires approval for the selected batch.
# of Payments Approved	This field displays the number of payments that were approved in the selected batch.
Total Amount Approved	This field displays the sum of the approved amounts for the selected batch.
Total # of Payments in Batch	This field displays the total number of payments in the selected batch. This may include payments that do not need to be approved.
# of Vouchers in Check	This field displays the number of vouchers being paid by the payment for which information is currently displayed. A single payment may be used to pay multiple vouchers that have the same supplier and remit-to name/address.