Voucher Payment Select

Menu Path: Accounts Payable $Images\bluerarw.gif$ Payments $Images\bluerarw.gif$ Voucher Payment Select

Purpose

Select vouchers for payment.

Overview

Use Voucher Payment Select to designate which vouchers are to be paid, or have been paid. For vouchers with a payment method of check, you select vouchers for a check run. For vouchers that have a payment method other than check, you also select the vouchers, to allow the vouchers to be paid in Payment Entry or Direct Deposit Payment Entry. Additionally, you have the ability to select credit memos against existing invoices to include the credit memos in a payment.

Selecting Vouchers for Payment

To select vouchers for payment:

If you want to select vouchers for a specific supplier, enter the supplier name or supplier code in the Supplier Name or Supplier Code field. If you want to select vouchers for all suppliers, select the All Suppliers radio button. If you want to select vouchers for a specific supplier division, select the Supplier Division radio button, and enter the supplier division in the Supplier Division field.
Click the Lookup button to the right of the Sort Vouchers by and Secondary Sort fields, and select a primary and secondary method of sorting vouchers.
Click the Lookup button to the right of the Payment Method field and select a payment method for which to display vouchers.
Click the Lookup button to the right of the Voucher Currency field, and select a currency for which to display vouchers.
Click the Lookup button to the right of the Take Discount field, and select the basis for the discount to take.
If you want to view vouchers due on a specific date, select the Show Only Vouchers Due As of check box, and enter the date. Also, select whether the date is based on the due date or discount date.
Click the Lookup button to the right of the Payment Currency field, and select the currency for which you want to select vouchers for payment.
If you want to change the payment method for a voucher, double-click a payment method in the Pay Method column in the Vouchers grid, and select a new payment method.
Select a voucher you want to pay in the Vouchers grid, and click the Select button. The voucher is added to the Selected Vouchers grid and the Total Cash Requirement field is updated.
Repeat step 9 for all vouchers you want to pay.
Click the Write Checks button in the ribbon if you want to write checks for vouchers with a payment method of check. Click the Payment Entry button in the ribbon if you want to process non-check payments. Click the Direct Deposit button in the ribbon if you want to process direct deposit payments. All selected vouchers remain selected for payment until they are paid or manually deselected in Voucher Payment Select.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Voucher Payment Select window.
Write Checks	Click this button to display Check Print, which allows you to print and/or preview checks for the selected vouchers. Only vouchers with a payment method of Check can be printed in Check Print. All other methods of payment must be completed in Payment Entry. If check approval is required, an information box appears indicating that not all checks have been approved, and checks cannot be printed. You must go to Voucher Payment Authorize and manually approve checks to be printed. This button is only available if All or Check is selected for the Payment Method field.
Payment Entry	Click this button to display Payment Entry, which allows you to complete the payment process for vouchers that are not paid by check or direct deposit. This button is only available if an option other than Check or Direct Deposit is selected for the Payment Method field.
Direct Deposit	Click this button to display Direct Deposit Payment Entry, which allows you to complete the payment process for vouchers that are paid by direct deposit. This button is only available if Direct Deposit or All is selected for the Payment Method field.
Remarks	Click this button to display Remark Entry, which allows you to view and enter remarks to be placed on documents related to a selected voucher.

Ribbon Batch Tab Buttons

Button	Description
Select	Click this button to display Select a New Batch, which allows you to select a previously created batch.
Open	Click this button to display Open a New Batch, which allows you to create a new batch.
Close	Click this button to display Close A Batch, which allows you to close a batch.
Edit	Click this button to display Edit A Batch, which allows you to edit an existing batch.

Main Tab Fields and Buttons

Field or Button	Description
Supplier Code	Enter a supplier code for which to display vouchers, or click the Lookup button to select a supplier code. For more information, see Supplier Code and Name. This field is only enabled if you select the Single Supplier radio button.
Supplier Name	Enter a supplier name for which to display vouchers, or click the Lookup button to select a supplier name. For more information, see Supplier Code and Name. This field is only enabled if you select the Single Supplier radio button.
Supplier Option	Select whether to display vouchers for a single supplier, all suppliers, or a supplier division.
Supplier Division	Enter a supplier division for which to display vouchers, or click the Lookup button to select a supplier division. This field is only enabled if you select the Supplier Division radio button.
Sort Vouchers by	Click the Lookup button to select a method for sorting vouchers. You can sort vouchers by voucher number, reference number, supplier name, or due date. This field defaults to Voucher #.
Payment Method	Click the Lookup button to select a payment method for which to display vouchers. This field defaults to the default payment method for the selected supplier.
Secondary Sort	Click the Lookup button to select a secondary method of sorting vouchers. You can sort vouchers by voucher number, reference number, supplier name, or due date. This field defaults to Reference #.
Voucher Currency	Click the Lookup button to select a currency for which to display vouchers.
Take Discount	Click the Lookup button to select whether or not to take a discount, and if so, on what basis. Select one of the following options: Based on Date - Take discounts based on the date the discount is due. Regardless of Date - Take discounts regardless of discount due date. No Discount - Do not take any discounts.
Show Only Vouchers Due As of	Select this check box to only display vouchers with a due date, discount date, extended due date, or cash flow date on or before the entered date. If you select this check box, enter the date, or click the drop-down arrow to select the date. The date defaults to the current date. Use the Based on radio set to select the type of date.
Payment Currency	Click the Lookup button to select a currency in which vouchers will be paid, and to display voucher amounts in the currency. This defaults to the default general ledger currency.
Batch #	This field displays the batch number associated with the voucher selected to pay. To select a different batch, click the Select or Open buttons on the Batch tab in the ribbon.
Based on	Select whether to use due, discount, extended due, or cash flow dates when filtering vouchers by the date entered in the field to the right of the Show Only Vouchers Due As of check box. This radio set is only used if you select the Show Only Vouchers Due As of check box.
Display Vouchers	Click this button to display vouchers that meet the selected criteria.
A/P Account	Enter an accounts payable account for which to display vouchers, or click the Lookup button to select an account.
Position to Voucher #	Enter a voucher number you want to select in the Vouchers grid. Click Position to select the voucher after you enter the number.
Position	Click this button to select the voucher based on the voucher number entered in the Position to Voucher # field.
Vouchers	This grid displays voucher information for vouchers that meet the selected criteria. Double-click a voucher to select it. To change the payment method for a voucher, enter a payment method in the Pay Method grid column, or double-click the voucher's payment method in the Pay Method grid column, and select a payment method.
View	Click this button to display A/P Detail, which allows you to view detail for a voucher selected in the Vouchers grid.
Select	Click this button to move the selected voucher in the Vouchers grid to the Selected Vouchers grid.
Select All	Click this button to move all vouchers in the Vouchers grid to the Selected Vouchers grid.
Selected Vouchers	This grid displays selected vouchers. Double-click a voucher to display A/P Detail, which allows you to view detail for the voucher.
Amount	Click this button to display Update Payment Amount for Voucher, which allows you to change the payment amounts for a selected voucher in the Selected Vouchers grid.
Remove	Click this button to remove the selected voucher in the Selected Vouchers grid.
Remove All	Click this button to remove all vouchers in the Selected Vouchers grid.
Total Cash Requirement	This field displays the cash sum of all vouchers in the Selected Vouchers grid. Vouchers of type IN and CM increase the total cash requirement, and vouchers of type DM decrease the cash requirement. IN represents regular supplier invoices, CM represents an additional charge payable to a supplier, and DM represents a credit from a supplier; thus reducing your liability to the supplier.