Menu Path: None
To use A/P PO Inbound Reconciliation, click the Reconcile button in the ribbon in Voucher Entry, Voucher Edit, or Voucher PO Selection.
Reconcile purchase order line items for inbound vouchers.
Use A/P PO Inbound Reconciliation to select purchase order line items to reconcile for a voucher, and add any additional charges associated with the purchase order(s).
Button |
Description |
OK |
Click this button when you have completed the process of reconciling purchase orders with the voucher. |
Show Data |
Click this button to refresh data in the Line Items grid. |
As Is |
Click this button to reconcile a voucher as is with the displayed quantities, unit costs, and extended costs. |
Select Receipts |
Click this button to display A/P PO Select Receipts, which allows you to reconcile to only specific receipts. By default, all receipts for the displayed purchase order's line items are available for reconciliation. This button is only enabled after products are received (when manually reconciling an inbound voucher). |
Receipt Notes |
Click this button to display Notes Entry, which allows you to view and enter notes for a selected receipt. This button is only enabled after products are received (when manually reconciling an inbound voucher). |
Line Item Notes |
Click this button to display Notes Entry, which allows you to view and enter notes for a selected line item. |
Update |
Click this button to display Reconciliation Charge Maintenance, which allows you to manually assign voucher and pay amounts to a selected additional charge. This button is only available if you click the Additional Charges tab. |
Field or Button |
Description |
This grid displays all line items for the selected purchase order(s). This grid includes the following columns:
Note Voucher values should correspond with the supplier's invoice, and are informational only. Pay values should correspond with the actual payment to the supplier, and will affect accounting entries. |
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This field displays the total cost associated with the payment to the supplier. |
Field or Button |
Description |
Additional charges can be created on purchase orders payable to the supplier of the purchase order or to a different supplier. Select one of the following options :
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This field displays the purchase order being reconciled. This field defaults to the first purchase order on the Items tab. Click the Lookup button to select another purchase order (if valid). |
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This field displays the container for the displayed purchase order. Click the Lookup button to select another container, if valid. |
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Click the Lookup button to select the a line item for which you want to display additional charges. |
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Enter an additional charge amount from the voucher that you want to distribute to multiple containers. |
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Click this button to apply the amount entered in the Voucher Charge Amount to line items for the selected additional charge in the Charges grid, based on the distribution settings for the additional charge. When you click this button, amounts in the Voucher Amount and Amount columns are updated for each row with the selected charge in the Charges grid. |
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This grid displays all additional charges for the selected purchase order or line item number. This grid includes the following columns:
Double-click an additional charge to display Reconciliation Charge Maintenance, which allows you to manually assign voucher and pay amounts to a selected additional charge. |
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Total Cost |
This field displays the total cost associated with the payment to the supplier. |
Field or Button |
Description |
This grid displays all VAT line items for the supplier. This grid includes the following columns:
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Total Cost |
This field displays the total cost associated with the payment to the supplier. |