Account Element Maintenance

Menu Path: General Ledger $Images\bluerarw.gif$ Accounts $Images\bluerarw.gif$ Setup $Images\bluerarw.gif$ Account Element Maintenance

Purpose

Add, update, or delete account element values.

Overview

Use Account Element Maintenance to set up general ledger account element values. If you required validation in Ledger Maintenance for any account elements, it is necessary to define which account element values are valid before adding any accounts to the general ledger. By adding valid account element values, you allow the system to check validation when accounts are created.

Defining Valid Account Element Values

The account elements defined in Ledger Maintenance appear in the Account Elements grid. When you select one of these elements, all the valid values and descriptions for the element appear in the Account Element Values grid.

To add a new value to an element:

If your company uses consolidation ledgers, verify the ledger ID for which you want to add an element value is entered in the Ledger ID field.
Select the element in the Account Elements grid.
Click the New button in the ribbon.
Enter the value and description in the Element Value and Description fields.
If the element requires an account type, enter the account type in the Account Type field. You can also enter a default general ledger category for elements that require an account type in the Category field.
Click the OK button in the ribbon. The new value appears in the Account Element Values grid.

To update an existing element value:

If your company uses consolidation ledgers, verify the ledger ID for which you want to update an element value is entered in the Ledger ID field.
Select the element in the Account Elements grid.
Select the value in the Account Element Values grid.
Click the Update button in the ribbon.
Update the value in the Description and/or Account Type field.
Click the OK button in the ribbon. The element value is updated.

To delete an element value:

If your company uses consolidation ledgers, verify the ledger ID for which you want to delete an element value is entered in the Ledger ID field.
Select the element in the Account Elements grid.
Select the value in the Account Element Values grid.
Click the Delete button in the ribbon. The Confirm Delete dialog box appears.
Click the Yes button. The element value is deleted.

NOTE Entered values are not validated if you did not require validation in Ledger Maintenance. You can only update the value description, not the value itself. To change a value, you must delete the old value and add the new one. The system will not allow you to delete any element values that are used in defined general ledger accounts.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Account Element Maintenance window.
OK	Click this button to save the account element value. This button is only available after you click the New or Update button in the ribbon.
Cancel	Click this button to cancel changes to or creation of the account element value. This button is only available after you click the New or Update button in the ribbon.
New	Click this button to create a value for an element.
Update	Click this button to update a selected element value.
Delete	Click this button to delete a selected element value. Note You cannot delete a company element value if the company is assigned to a location.

Main Tab Fields and Buttons

Field or Button	Description
Account Elements	Select an element to display values for the element in the Account Element Values grid. This grid displays all elements set up in Ledger Maintenance.
Ledger ID	Enter a ledger ID for which to set up or maintain account elements, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up.
Position to Element Value	Enter an element value you want to select in the Account Element Values grid.
Position	Click this button to select the element value entered in the Position to Element Value field.
Account Element Values	This grid displays all values for the selected element in the Account Elements grid. Double-click a value to edit it below the grid.
Element Value	Enter a value for the element.
Description (Account Element)	Enter a description of the element value.
VAT ID	Enter a VAT ID for the account element if the element is a company element. This field is only available for an account element that is defined as a company element in Ledger Maintenance. Note This field is only available if Show is selected for the VAT Display Level field in Tax Control Maintenance.
Description (VAT ID)	This field displays the description of the entered VAT ID if the element is a company element. This field is only available for an account element that is defined as a company element in Ledger Maintenance. Note This field is only available if Show is selected for the VAT Display Level field in Tax Control Maintenance.
Account Type	Enter the two-letter code for the account type, or click the Lookup button to select the code. This field is only available for an account element that requires a type, as defined in Ledger Maintenance.
Category	Enter the default general ledger category for accounts that use the account element, or click the Lookup button to select a category. This field is only available for an account element that requires a type, as defined in Ledger Maintenance.