Check Print

Menu Path: Accounts Payable $Images\bluerarw.gif$ Payments $Images\bluerarw.gif$ Check Print

Purpose

Print checks.

Overview

Use Check Print to print checks that have been selected for payment. Checks for vouchers, which have been selected for payment, are grouped by supplier and remit-to address, and printed in the check run. Before running checks, you can inquire on the checks, see what invoices will be paid with this run, and print a test check. When you print the checks, a report is generated listing all the payments.

If checks require approval, the checks must be approved in Voucher Payment Authorize before you can print.

For more information on check printing, see Change of Address for a Supplier FAQ.

NOTE If you have selected items to pay that have been approved if necessary, and there are no checks available for printing, the items may have been selected for another batch.

For information on the manual check process flow, see Manual Check Process FAQ.

Viewing Check Details

If you want to view a list of the checks you are printing, click the Details button in the ribbon. You can then view voucher information for the checks in A/P Checks Detail.

Previewing Checks

If you want to view a preview of the check(s) you are about to run, click the Preview Checks button in the ribbon. You can then preview checks in A/P Check Preview.

Printing Checks

To print checks:

Enter the cash account for the checks in the Cash Account field.
Enter the batch number of the checks you want to print in the Batch # field.
Click the Lookup button to the right of the Posting Period field, and select the posting period for the payment amounts.
Click the Lookup button to the right of the Year field, and select the posting year for the payment amounts.
Click the Lookup button to the right of the Payment Currency field, and select the currency for the checks.
Enter the check number for the first check you are printing in the Starting Check # field.
Enter the date for the checks in the Check Date field.
Enter a remark about the check run in the Payment Remark field.

Note If no remark is entered in the Payment Remark field, the first 80 characters of the first remark for the voucher associated with the check prints on the check stub. If no remark is entered for the voucher or in the Payment Remark field, the first 80 characters of the first remark for the supplier prints on the check stub.

If you want to print a test check, click the Print Test Check button in the ribbon, and select whether you want to void the test check number.
Click the Print Options tab.
Select output options for the checks.
Click the Print button in the ribbon. The Confirm Print dialog box appears, and asks you to confirm the check printing.
Click Yes. The checks print and you must select a print option for the Check Report.
In Check Report Printing Screen, select output and process options, and then click the Print button in the ribbon.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Check Print window.
Print	Click this button to print checks.
Print Test Check	Click this button to print a test check. When you click this button, the Information dialog box appears, and ask you whether you want to void the starting check number.
Preview Checks	Click this button to display A/P Check Preview, which allows you to preview the checks you are printing.
Details	Click this button to display A/P Checks Detail, which allows you to view the vouchers that will be paid by the check run.

Main Tab Fields and Buttons

Field or Button	Description
Cash Account	Enter the cash account from which the check payments will be taken, or click the Lookup button to select a cash account. This defaults to the cash account for the first voucher in the batch, or if no cash account is specified for the first voucher, to the system default cash account.
Available Amount	This field displays the amount available for payments in the selected cash account after you click Calculate Balance.
Calculate Balance	Click this button to display the balance of the cash account in the Available Amount field.
Batch #	Enter the batch number associated with the checks to be printed, or click the Lookup button to select the batch number.
Posting Period	Click the Lookup button to select the period against which the payment will be posted.
Year	Click the Lookup button to select the year against which the payment will be posted.
Payment Currency	Click the Lookup button to select the currency for the checks. This defaults to the default currency, or the payment currency selected in Voucher Payment Select if you access this window directly from Voucher Payment Select. If you select a cash account, this defaults to the currency associated with the account.
# of Checks	This field displays the number of checks to be printed.
Total Amount	This field displays the sum of the checks being issued.
Starting Check #	Enter the starting check number for the checks to be issued. This defaults to the next available check number for the selected cash account. Check numbers are unique for each cash account.
Check Date	Enter the date of the check(s) to be printed, or click the drop-down arrow to select a date. This defaults to the current date.
Payment Remark	Enter a remark about the checks. This remark prints on the check stubs.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Screen - Output to a PDF so you can immediately view the checks.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.