During the purchase order receiving process (in PO Item Receipt), you can select the Receipt Complete check box to mark an order as completely received. This suggests you no longer want to receive any more items for the specified purchase order, that is, the purchase order should be considered closed. If there remain items on the purchase order that have not been received, and the Receipt Complete check box is selected, those items will no longer be included in the on order quantity for the product. Inventory Matrix Inquiry will no longer display an on order quantity for these products for the purchase order.
If you want to receive a shipment as complete, but did not select the Receipt Complete check box during the purchase order receipt process, you can also mark a purchase order as receipt complete in Purchase Order Maintenance, as follows:
Select the purchase order in Purchase Order Maintenance.
Click the Edit button in the ribbon.
Click the Items tab.
Click the Items button in the ribbon to display PO Line Item Entry.
In the Items grid, select the check box in the Rcpt. Cmp column for all line items you want to mark as receipt complete.
At any time before a purchase order has been fully received or closed, you can select or clear the Rcpt. Cmp check box.
Marking a purchase order as receipt complete in PO Item Receipt or PO Line Item Entry does not automatically change the purchase order status to Closed. This is because a purchase order's line item(s) that are set as receipt complete can be marked as not receipt complete, and the software allows the flexibility to receive in such items. The Closed purchase order status is generated from the system, not manually, and cannot be edited.