Fintech Invoice Extract

Menu Path: Accounts Receivable $Images\bluerarw.gif$ Customer Payments $Images\bluerarw.gif$ Fintech Invoice Extract

Purpose

Output a report of invoice and credit data for export to Fintech.

Overview

Use Fintech Invoice Extract to export open accounts receivable invoice and credit memo data to a delimited or Excel file if you are using Fintech for accounts receivable payment collection. After you export the data, you can upload it to Fintech for processing using their Website. For information on the format of the exported file, see Fintech Invoice Extract Format.

Note Fintech must be set up as a paying customer code before exporting invoice data. Customers must be assigned Fintech as the paying customer before creating invoices and credit memos for the customers.

Exporting the Fintech Invoice Extract File

To export the Fintech invoice extract file:

Clear the All check box, and enter the Fintech customer code or name in the Paying Customer Code or Name field.
Enter a range of invoice dates for which to export data in the Reference Date From and To fields.
Enter the Fintech division ID in the Fintech Division ID field. This value is exported in the first column of the exported file.
Click the Print Options tab.
Select output options.
Click the Print button in the ribbon. The invoice extract file is exported.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Fintech Invoice Extract window.
Print	Click this button to output the invoice extract file.

Select Tab Fields and Buttons

Field or Button	Description
All	Select this check box to export invoice data for all paying customers. This check box is selected by default.
Paying Customer Code	Enter a paying customer code for which to export invoice data, or click the Lookup button to select a paying customer code. This field is only enabled if you clear the All check box. Note This should be the Fintech paying customer code.
Name	Enter a paying customer name for which to export invoice data, or click the Lookup button to select a paying customer name. This field is only enabled if you clear the All check box. Note This should be the Fintech paying customer name.
List	Click this button to display Customer List, which enables you to select multiple paying customers for which to export invoice data. After you select customers, the check box to the right of this button is selected. This button is only enabled if you clear the All check box.
Reference Date From	Enter the first date in a range of invoice dates for which to export invoice data, or click the drop-down arrow to select a date. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
To	Enter the last date in a range of invoice dates for which to export invoice data, or click the drop-down arrow to select a date. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
Fintech Division ID	Enter the Fintech division ID. This value is exported in the first column of the exported file. This field defaults from the division ID entered in the Fintech Division ID field in Accounts Receivable Control Maintenance.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	The File radio button is selected to indicate the Fintech invoice extract will export to a file.
Output File Type	Select whether to output to a delimited file or an Excel file.
Specify File Name	Select this check box to specify the file name of the output file.
Output Directory	Enter the location for the output file, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output file, or click the Lookup button to navigate to and select a location and file name. This field is only available if you select the Specify File Name check box.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Process	Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Print Full Heading on All Pages	This check box is disabled in this window.
Print Title Line on All Pages	This check box is disabled in this window.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	This check box is disabled in this window.
Collate	This check box is disabled in this window.
Horizontal Shading Color	This field is disabled in this window.
Number of Copies	This field is disabled in this window.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.