General Ledger Forward Balance Entry

Menu Path: System Administration $Images\bluerarw.gif$ System Startup $Images\bluerarw.gif$ General Ledger Forward Balance Entry

Purpose

Enter forward balances into a new system.

Overview

Use General Ledger Forward Balance Entry to enter a forward balance for each account after the general ledger account structure has been set up in Ledger Maintenance. Any or all of the four opening balances can be entered (credit, debit, tax-only credit, tax-only debit). This provides an alternative to making general ledger journal entries to accounts. The forward balances simulate the accounts being rolled over from the previous year.

Entering Forward Balances

To enter forward balances:

If your company uses consolidation ledgers, verify the ledger ID for which you want to enter forward balances is entered in the Ledger ID field.
Enter a general ledger account number in the G/L Account field.
Click the Update button in the ribbon.
Enter the opening balances.
Click the OK button in the ribbon.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the General Ledger Forward Balance Entry window.
Update	Click this button to update the balance forward amounts for the selected account.
OK	Click this button to accept the account balances. This button is only available after you click the Update button in the ribbon.
Cancel	Click this button to cancel the update of the account balances. This button is only available after you click the Update button in the ribbon.
First	Click this button to display the first general ledger account.
Prev	Click this button to display the previous general ledger account.
Next	Click this button to display the next general ledger account.
Last	Click this button to display the last general ledger account.

Main Tab Fields and Buttons

Field or Button	Description
Balance Forward Year	This field displays the year for which you are entering balances.
Ledger ID	Enter a ledger ID for which you are entering balances, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up.
G/L Account	Enter the account number for the general ledger account for which you want to enter balances, or click the Lookup button to select an account.
Type	This field displays the type of the selected account.
CR/DR	This field indicates whether the selected account defaults to credits (CR) or debits (DR).
Category	This field displays the category of the selected account.
Debit Opening Balance	Enter the opening debit balance for the account. This field is only enabled after you click the Update button in the ribbon.
Credit Opening Balance	Enter the opening credit balance for the account. This field is only enabled after you click the Update button in the ribbon.
Tax-only Credit Opening Balance	Enter the tax-only credit balance of the selected account. This field is only enabled after you click the Update button in the ribbon.
Tax-only Debit Opening Balance	Enter the tax-only debit balance of the selected account. This field is only enabled after you click the Update button in the ribbon.