System Standard Remark Maintenance

Menu Path: System Administration $Images\bluerarw.gif$ Module Setup $Images\bluerarw.gif$ System Standard Remark Maintenance

Purpose

Create standard remarks to be placed on documents.

Overview

Use System Standard Remark Maintenance to create standard remarks for a specific system ID, and select the documents on which remarks are placed. You can also select the dates for which the remarks appear on documents. An automatic remark can be placed on virtually any document. Each time a document is generated, the standard remark is included on the document.

Creating Remarks

To create a new remark:

Click the New button in the ribbon.
Enter a system ID in the System ID field. Existing remarks for the system ID appear in the Existing Remarks grid in numbered sequence.
Enter the remark in the Remark field.
If you want the remark to only appear on documents for a range of dates, enter the range of dates in the Start Date and/or End Date field. If you want the range of dates to repeat annually, select the Repeat Yearly check box.
Select a document in the Available Documents grid on which you want to place the remark, and then click the right arrow button. Repeat this for all the documents on which you want to place the remark. If you want to remove the remark from a document, select the document in the Selected Documents grid, and then click the left arrow button.
Click the OK button in the ribbon. The remark is created.

Updating Remarks

To update an existing remark:

Enter a system ID in the System ID field. Existing remarks for the system ID appear in the Existing Remarks grid in numbered sequence.
Select a remark in the Existing Remarks grid.
Click the Update button in the ribbon.
Edit the text of the remark in the Remark field.
If you want the remark to only appear on documents for a range of dates, enter the range of dates in the Start Date and/or End Date field. If you want the range of dates to repeat annually, select the Repeat Yearly check box.
Select a document in the Available Documents grid on which you want to place the remark, and then click the right arrow button. Repeat this for all the documents on which you want to place the remark. If you want to remove the remark from a document, select the document in the Selected Documents grid, and then click the left arrow button.
Click the OK button in the ribbon. The remark is updated.

Deleting Remarks

To delete an existing remark:

Enter a system ID in the System ID field. Existing remarks for the system ID appear in the Existing Remarks grid in numbered sequence.
Select a remark in the Existing Remarks grid.
Click the Delete button in the ribbon.
Click the OK button in the ribbon. The remark is deleted.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the System Standard Remark Maintenance window.
New	Click this button to create a new remark.
Update	Click this button to update the selected remark.
Delete	Click this button to delete the selected remark.
OK	Click this button to accept an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
Cancel	Click this button to cancel an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
Customer	Click this button to display Customer Standard Remark Maintenance, which allows you to maintain customer-specific remarks.
Supplier	Click this button to display Supplier Standard Remark Maintenance, which allows you to maintain supplier-specific remarks.
Product	Click this button to display Product Standard Remark Maintenance, which allows you to maintain product-specific remarks.
Location	Click this button to display Location Standard Remark Maintenance, which allows you to maintain location-specific remarks.
Route	Click this button to display Route Standard Remark Maintenance, which allows you to maintain route-specific remarks.
Style	Click this button to display Style Standard Remark Maintenance, which allows you to maintain style-specific remarks.
Check Spelling	Click this button to check spelling for the remark text entered in the Remark field. This button is only available after you click the New or Update button in the ribbon.

Fields and Buttons

Field or Button	Description
System ID	Enter the system ID for which you want to maintain remarks, or click the Lookup button to select a system ID.
Company Name	This field displays the company name for the selected system ID, and cannot be changed.

Main Tab Fields and Buttons

Field or Button	Description
Remark	This field displays the selected remark. If you click the New or Update button in the ribbon, you can enter or edit a remark in this field.
Start Date	Enter the first date for which to display the remark on documents, or click the drop-down arrow to select the date. The date that is compared to this date depends on the document for the remark. For information on which date applies for each document, see Remarks.
Repeat Yearly	Select this check box to include the remark on documents for the date and month range set up in the Start Date and End Date fields for every year. Example You enter 1/1/2020 in the Start Date field and 1/31/2020 in the End Date field. You select the Repeat Yearly check box, and the remark is included on documents during January for 2020, 2021, 2022, etc. This check box is only enabled after you enter a date in both the Start Date and End Date fields.
End Date	Enter the last date for which to display the remark on documents, or click the drop-down arrow to select the date. The date that is compared to this date depends on the document for the remark. For information on which date applies for each document, see Remarks.
Available Documents	This grid displays all documents on which you can print this type of remark.
	Click this button to add a document selected in the Available Documents grid to the Selected Documents grid. This allows you to specify the documents on which the selected remark is printed for the system ID.
	Click this button to add all documents in the Available Documents grid to the Selected Documents grid. This allows you to specify that the selected remark is printed on all documents for the system ID.
	Click this button to remove a document from the Selected Documents grid.
	Click this button to remove all documents from the Selected Documents grid.
Selected Documents	This grid displays documents on which the selected remark prints. You can add the same remark to more than one document.
Existing Remarks	This grid displays all existing remarks that can be printed on documents for the selected system ID. The sequence number indicates the order that remarks print on documents.
	Click this button to move the selected remark up one position in the Existing Remarks grid.
	Click this button to move the selected remark down one position in the Existing Remarks grid.