Voucher Inquiry

Menu Path: Accounts Payable $Images\bluerarw.gif$ Inquiries $Images\bluerarw.gif$ Vouchers $Images\bluerarw.gif$ Voucher Inquiry

Purpose

View supplier vouchers.

Overview

Use Voucher Inquiry to view voucher information based on a supplier name or code.

Using the Inquiry

To use the Voucher Inquiry:

Enter a supplier name or code in the Supplier Name or Supplier Code field.
Click the Lookup button to the right of the Display Currency field, and select a currency for displayed amounts.
Select whether to display open, closed, or both open and closed vouchers.
If you want to view voucher detail in A/P Detail, double-click a voucher.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Voucher Inquiry window.
Show Data	Click this button to display voucher information for the selected supplier.

Inquiry Tab Fields and Buttons

Field or Button	Description
Supplier Name	Enter a supplier name for which you want to display voucher information, or click the Lookup button to select a supplier name.
Display Option	Select whether to display open or closed vouchers, or both open and closed vouchers.
Supplier Code	Enter a supplier code for which you want to display voucher information, or click the Lookup button to select a supplier code.
Display Currency	Click the Lookup button to select the currency for all amounts displayed in the Totals section. This defaults to the default currency.
Vouchers	This grid displays voucher information based on the selected criteria. Double-click a voucher to display A/P Detail, which allows you to view detailed information for the voucher. This grid includes the following columns for currency exchange information: Voucher Exchange Rate - This column displays the currency exchange rate at the time each voucher was entered. Ledger Original Amount - This column displays the amount posted to the general ledger for each voucher, which is equal to the original amount multiplied by the voucher exchange rate. Ledger Open Amount - This column displays the open accounts payable amount for each voucher, which is equal to the open amount multiplied by the voucher exchange rate. Current Exchange Rate - This column displays the current currency exchange rate for open vouchers. Current Open Amount - This column displays the open amount for each open voucher multiplied by the current exchange rate. Current Exchange Gain/Loss - This column displays the currency exchange gain or loss if paying each open voucher with the current exchange rate. This is calculated as Ledger Open Amount - Current Open Amount.
Total Purchased YTD	This field displays the sum of the year-to-date purchases for the selected supplier.
Total Purchased Last Year	This field displays the sum of all purchases from last year for the selected supplier.
Total Paid YTD	This field displays the year-to-date sum of paid vouchers for the selected supplier.
Total Paid Last Year	This field displays the sum of paid vouchers from last year for the selected supplier.
Current	This field displays the sum of open vouchers that are not yet due for the selected supplier.
1-30	This field displays the sum of open vouchers aged less than 30 days for the selected supplier.
Over 30	This field displays the sum of open vouchers aged over 30 days for the selected supplier.
Over 60	This field displays the sum of open vouchers aged over 60 days for the selected supplier.
Total Owed	This field displays the sum of all open vouchers for the selected supplier.