Voucher Audit Inquiry

Menu Path: Accounts Payable $Images\bluerarw.gif$ Inquiries $Images\bluerarw.gif$ Vouchers $Images\bluerarw.gif$ Voucher Audit Inquiry

Purpose

View the audit trail of a voucher.

Overview

Use Voucher Audit Inquiry to view every change made to any voucher, and voucher detail related to each event in the voucher’s history. This inquiry displays every change made to a voucher from its creation through its payment.

Using the Inquiry

To use the Voucher Audit Inquiry:

Enter a voucher number in the Voucher # field. The voucher information appears. You can now view the number of times the voucher was changed in the Audit Sequence # and Of fields. A normal voucher has three audit sequences, if you are posting direct (four sequences if you are posting manually). The first is creation (voucher entry), the second, selecting the voucher for payment and the third, paying the voucher. If you are posting manually, there is an additional sequence in the noted order with the record of the posting.
Select the Audit Sequence # radio button.
Use the First, Prev, Next, or Last ribbon buttons to navigate to a specific audit sequence number. Any changes for a sequence number appear in red. For example, if there are two audit sequences for a voucher, the first is for the voucher as it was entered, and the next displays the payment amount. When you use the Next button to view the second audit sequence, the Open Amount and Amount Paid fields are red. This makes it easier to see what changes have been made from one sequence to another.
To view voucher audit detail information in Voucher Audit Detail, click the Voucher Detail button in the ribbon.
To view payment audit detail information for a paid voucher in Payment Audit Detail, click the Payment Detail button in the ribbon.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Voucher Audit Inquiry window.
First	Click this button to display information for the first voucher or audit sequence number.
Prev	Click this button to display information for the previous voucher or audit sequence number.
Next	Click this button to display information for the next voucher or audit sequence number.
Last	Click this button to display information for the last voucher or audit sequence number.
Associated Voucher	Click this button to display a voucher associated with the selected voucher. This button is only available if a voucher is associated with the selected voucher.
Associated CR/DR Memos	Click this button to display Associated Credit or Debit Memos, which allows you to view information for credit memos or debit memos associated with the selected voucher. This button is only available if you select a voucher that has associated credit memos or debit memos.
Payment Detail	Click this button to display Payment Audit Detail, which allows you to view payment audit detail information. This button is only available if you select a voucher that was paid.
Voucher Detail	Click this button to display Voucher Audit Detail, which allows you to view voucher audit detail information.

Fields and Buttons

Field or Button	Description
Voucher #	Enter a voucher number, or click the Lookup button to select a voucher number.
Entered Currency	This field displays the currency in which the selected voucher was created.
Navigate by	Select whether to navigate by voucher number or audit sequence number using the First, Prev, Next, and Last buttons in the ribbon.
Type	This field displays one of the following two-letter abbreviations for the type of the transaction for the selected voucher: IN - Invoice CM - Credit memo DM - Debit memo

Main Tab Fields and Buttons

Field or Button	Description
Voucher Date	This field displays the date of the voucher.
Original Amount	This field displays the original amount of the voucher.
VAT Amount	This field displays the VAT amount of the selected voucher.
VAT Date	This field displays the VAT date used to determine the exchange rate for the selected voucher. Note This field is only available if Show is selected for the VAT Display Level field in Tax Control Maintenance.
Open Amount	This field displays the amount that has not been paid for the voucher.
VAT Basis	This field displays the basis for the VAT calculation of the selected voucher.
Due Date	This field displays the date on which the open amount is due for the voucher.
Amount Paid	This field displays the amount paid for the voucher.
VAT Rate	This field displays the percentage of VAT assessed for the selected voucher.
Posting Period	This field displays the period in which the selected voucher was posted.
Posting Year	This field displays the year in which the selected voucher was posted.
Payment Terms Discount Amount	This field displays the discount amount, if applicable, for the voucher.
Posted to General Ledger	This check box is selected if the voucher was posted to the general ledger.
Other Amount	This field displays the amount of other deductions taken from the voucher amount.
A/P Account	This field displays the accounts payable account associated with the selected voucher.
Voucher Audit Trail	This grid displays general ledger accounts used and amounts for the selected voucher.
Audit Sequence #	This field displays the audit sequence number for the selected voucher.
of	This field displays the total number of changes for the selected voucher.