Factor Order Approval Export

Menu Path: Credit and Collections $Images\bluerarw.gif$ Credit Check Processing $Images\bluerarw.gif$ Factor Order Approval Export

Purpose

Output order information to a file for transmission to a factoring institution for approval.

Overview

Use Factor Order Approval Export to export order information to a file that you can transmit to a factoring institution for order approval. The format of exported data is based on the approval export program entered for the payment terms of the factor in Payment Terms Maintenance. You can select to export data for all or a specific payment terms, order, order date, and/or customer.

For information on the export file format, see Factor Order Approval Export Format.

You can use Scheduling Assistant to export order information on a regularly occurring basis.

For information on importing the approval file you receive from the factoring institution, see Factor Order Approval Import.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Factor Order Approval Export window.
Print	Click this button to export the order approval data to the folder entered in the Export Directory field on the Print Options tab.

Main Tab Fields and Buttons

Field or Button	Description
All Finance Terms	Select this check box to export order approval data for all payment terms codes. This check box is selected by default.
From (Finance Term)	Enter the first payment terms code in a range of payment terms codes for which to export order approval data, or click the Lookup button to select a payment terms code. This field is only enabled if you clear the All Finance Terms check box.
To (Finance Term)	Enter the last payment terms code in a range of payment terms codes for which to export order approval data, or click the Lookup button to select a payment terms code. This field is only enabled if you clear the All Finance Terms check box.
All Orders	Select this check box to export order approval data for all orders. This check box is selected by default.
From (Order)	Enter the first order number in a range of order numbers for which to export order approval data, or click the Lookup button to select an order number. This field is only enabled if you clear the All Orders check box.
To (Order)	Enter the last order number in a range of order numbers for which to export order approval data, or click the Lookup button to select an order number. This field is only enabled if you clear the All Orders check box.
All Order Dates	Select this check box to export order data for all order dates. This check box is selected by default.
From (Order Date)	Enter the first order date in a range of order dates for which to export order approval data, or click the drop-down arrow to select an order date. This field is only enabled if you clear the All Order Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
To (Order Date)	Enter the last order date in a range of order dates for which to export order approval data, or click the drop-down arrow to select an order date. This field is only enabled if you clear the All Order Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
All Customers	Select this check box to export order data for all customers. This check box is selected by default.
From (Customer)	Enter the first customer code in a range of customer codes for which to export order approval data, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customers check box.
To (Customer)	Enter the last customer code in a range of customer codes for which to export order approval data, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customers check box.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	The Directory radio button is selected to indicate the data will be output to the folder entered in the Export Directory field.
Export Directory	Enter the folder into which to export the order approval data, or click the Lookup button to navigate to and select the folder.
Process	Select whether the report is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the process occurs. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.