Menu Path: Credit and Collections Credit Check Processing Factor Order Approval Import
Import order approval information from an external file provided by a factoring institution.
Use Factor Order Approval Import to import order approval data received by a factor. If the imported file indicates that an order is approved by the factor, it is automatically released from credit hold. A note is added to the credit task for each order that is approved or rejected by the factor.
For information on exporting order approval information to factoring institutions, see Factor Order Approval Export.
The format of imported data is based on the approval import program entered for the payment terms of the factor in Payment Terms Maintenance. For more information, see Factor Order Approval Import Format.
To import factor order approval data:
Select whether you want to validate and import valid data from a file, validate and import all data from a file if it is all valid, or only validate data in a file.
Click the Lookup button for the Approval Import Program field, and select an approval program and factoring institution.
Enter or select the factor order approval import file.
Click the Print Options tab, and select output options for the import report.
Click the Import or Validate button in the ribbon to start the import and/or validation process. The Importing dialog box appears. The Import Status field displays the status of the import, including any error messages.
If the import file format is not correct, the import is not completed.
You can import from the following file types:
Excel (.xls, .xlsx, .xlsm, or .xlsb)
Note If you import from an Excel workbook that contains multiple worksheets, data is only imported from the first worksheet in the workbook.
comma-separated list (.csv)
text (.txt)
data (.dat)
Note To import a .csv file, enter your data in Excel, and then save the worksheet as a .csv file. Each field in a .txt or .dat file must be separated by a caret (^) character. There should be no spaces between each field in a .csv, .txt, or .dat file.
Button |
Description |
Exit |
Click this button to close the Factor Order Approval Import window. |
Import |
Click this button to start the import process. This button is only available if you select the Import Valid Data (Skip Errors) or Import if all Data is Valid radio button. |
Validate |
Click this button to start the import file validation process. This button is only available if you select the Validate Only radio button. |
Import Override Maintenance |
Click this button to display Import Override Maintenance, which allows you to set the default processing and file type options for the import window. |
Field or Button |
Description |
Select one of the following processing options:
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Click the Lookup button, and select an approval import program and factoring institution for the import process. Approval import program and institutions are set up in Payment Terms Maintenance. |
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Enter the path and file name containing the data to be imported, or click the Lookup button to navigate to and select the file. |
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This field displays the current status of the import in progress. |
Field or Button |
Description |
Select one of the following output options:
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Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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