Receiving Labels Print

Menu Path: Warehouse Management $Images\bluerarw.gif$ Receipt Processing $Images\bluerarw.gif$ Receiving Labels Print

Purpose

Generate receiving labels.

Overview

Use Receiving Labels Print to create and print receiving labels for different reasons. This window can be accessed directly from the menu, or indirectly through other windows. Labels can be generated for purchase orders, purchase order receipts, shipments, containers, blanket purchase order releases, and work orders. This program can be accessed directly from Work Order Confirm, Work Order Maintenance and Purchase Order Receipt (when prompted to print labels).

Reason to Generate Label	Comments
To apply to products as they are received into the warehouse	Use for easy product identification throughout warehousing operations.
To be sent to suppliers so the labels can be applied as the product is manufactured	You want to output the labels to either a printer or to a file that can be sent via email to be printed offline (may be printed by someone who does not have access to Apprise).

To generate labels, a label definition must exist in External Interface Maintenance. The system looks first for a label at the product level, then at the warehouse location level (if not found at the product level).

Rules for outputting labels are as follows:

When printing labels, the system needs to group each line on the grid to print by label type. Label type is first decided by looking at the label format on the product unit of measure at the location level, then at the product level. If no label type exists for the product then the location label is used. Any lines that do not have either a product label or location label defined will not print.
When outputting to a printer, the labels are generated and the label software is called once for each group of labels.
When outputting to email, the Email Address field displays. If the system ID is set up to use external email, then the Outlook address book should display otherwise it displays the Apprise list. The label text files should be generated and all of the files attached to the email. The user receiving the files will save them on their own hard drive and then generate labels through the appropriate label software.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Receiving Labels Print window.
Show Data	Click this button to display data in the Records grid based on the selected criteria.
Print	Click this button to output the labels. If the Printer radio button is selected, Label Printer Browser Selection appears, and allows you to select a label printer.
Select All	Click this button to select the Print Label check box for all rows in the Records grid.
Deselect All	Click this button to clear the Print Label check box for all rows in the Records grid.

Inquiry Tab Fields and Buttons

Field or Button	Description
Shipping Location	Enter the location name of the location for which you are printing labels, or click the Lookup button to select a location name.
Prefix	Enter the location prefix of the location for which you are printing labels, or click the Lookup button to select a location prefix.
Show Records	Select the type of records for which you want to print labels. Select one of the following: Purchase Orders - Display each purchase order line item on a separate row in the Records grid. This is selected by default. This assumes you are printing for products not yet received. PO Receipts - Display each purchase order line item on a separate row in the Records grid (to ensure full bin, lot, and serial number information is available). Shipments - Display each purchase order receipt line item on a separate row in the Records grid if a shipment is received, otherwise one row per container line item. PO Release - Display each purchase order receipt line item in a separate row in the Records grid if the purchase order release is received, otherwise one row per purchase order release. Work Orders - Display each work order line item on a separate row in the Records grid (no lot/serial number information yet). Containers - Display each purchase order receipt line item on a separate row in the Records grid if a container is received, otherwise one row per container line item.
From	Enter the first purchase order, purchase order receipt, or work order in a range of purchase orders, purchase order receipts, or work orders for which to print labels. You can also click the Lookup button to select the first purchase order, purchase order receipt, or work order in the range.
To	Enter the last purchase order, purchase order receipt, or work order in a range of purchase orders, purchase order receipts, or work orders for which to print labels. You can also click the Lookup button to select the first purchase order, purchase order receipt, or work order in the range.
Shipment #	Enter a shipment number for which to print labels, or click the Lookup button to select a shipment number.
Blanket PO #	Enter a blanket purchase order number for which to print labels, or click the Lookup button to select a blanket purchase order number.
Release #	Enter a blanket purchase order release number for which to print labels, or click the Lookup button to select a release number.
Container #	Enter a container number for which to print labels, or click the Lookup button to select a container number.
Display lines for non-label suppliers	Select this check box to display records for suppliers for which the Print Receiving Labels check box is cleared in Supplier Maintenance.
Records	This grid displays records that meet the selected criteria after you click the Show Data button in the ribbon. Select the check box in the Print Label column for the records for which you want to print labels. You can also click the Select All button in the ribbon to print labels for all records. Enter the number of labels to print for each record in the Label Qty column. The default quantity depends on the selected Show Records option, as follows: Purchase Orders - Purchase order open quantity (ordered - received) Work Orders - Completed quantity PO Receipts/Shipments/PO Release/Containers - Receipt quantity detail if using receipt, receipt quantity detail if container/release has been received, otherwise the container quantity or the release quantity (depending on the selected option)
Printer/Email/File	Select whether to print the labels to a printer, email the label data as a text file, or save it as a text file.
Email Address	Enter the email address to which to send the label file, or click the Lookup button to select the email address from your address book. This field is only available if you select the Email radio button.

Label Data Output

One data format layout is used to make the labels portable from one type of selection option to the next. The following format is used.

Label Output	Notes
ProductCode
ProductName
LocationPrefix	Ship-to information (from location record)
LocationName	Ship-to information (from location record)
LocationAddr1	Ship-to information (from location record)
LocationAddr2	Ship-to information (from location record)
LocationAddr3	Ship-to information (from location record)
LocationCity	Ship-to information (from location record)
LocationState	Ship-to information (from location record)
LocationZip	Ship-to information (from location record)
LocationCountry	Ship-to information (from location record)
LocationPhone	Ship-to information (from location record)
LocationEmail	Ship-to information (from location record)
LocationContact	Ship-to information (from location record)
U/M	From po-trailer or work order
ProductUPC	Look first at product unit of measure for label unit of measure, then product
ProductGTIN	Look first at product unit of measure for label unit of measure, then product
PONum	Blank when printing for work orders
POLineNum	Blank when printing for work orders
SupplierName	Blank when printing for work orders
SupplierCode	Blank when printing for work orders
OrderDate	Purchase order date or work order created date
ReceivedDate	Receipt Date when doing receipts, containers, releases
ScheduledDeliveryDate	Blank when doing work orders (pull from release, container, po-trailer)
ContainerNumer	Blank when printing for work orders
ShipmentNumber	Blank when printing for work orders
ReleaseNumber	Blank when printing for work orders (or if a unique release # is not available)
ReleaseDate	Blank when printing for work orders (or if a unique release # is not available)
ReleaseQty	Blank when printing for work orders (or if a unique release # is not available)
ContainerQty	Blank when printing for work orders (or if a unique container line is not available)
POOrderedQty	Blank when printing for work orders
ReceivedQty	Completed quantity from work order, received quantity from po-trailer, receipt quantity from container line or receipt line
TransferLocPrefix	Only if it's a transfer purchase order; this is the transfer-from location
TransferLocName	Only if it's a transfer purchase order; this is the transfer-from location
PrimaryPickBin	Primary pick bin for this product in the receiving location
PrimaryPutAwayBin	Primary putaway bin for this product in the receiving location
LabelQty	Total number of labels for this line item
LabelSeq	Label sequence (if there are five labels for this line and I've printed three so far, the sequence would be 4). This will allow people to generate Label X of Y information on their labels.
WorkOrderNum
WorkOrderQty
CompletedQty
ExpectedDate
WorkOrderDesc
BOMVersion
BOMRevision
ConfirmationDate	From last work order confirmation
BinName
LotNumber
LotExpirationDate
SerialNumber
User1	Custom use
User2	Custom use
User3	Custom use
DSOrderNum
CustomerPONum
WhProdCode
WhProdName
Style	This is the style of the product.
SIZE	This is the size of the product.
SIZE NAME	This is the size name of the product.
COLOR	This is the color code of the product.
COLOR NAME	This is the color name of the product.
USER DEFINED 1-20	This is the user-defined data for the product.
Package U/M	This is package unit of measure for the product/location (or for the product if no package unit of measure is specified for the product/location).
ProductDescription	This is the description of the product.