Voucher Entry for Standard Voucher

Menu Path: None

To use Voucher Entry for Standard Voucher, click Add in Recurring Voucher Create.

Purpose

Enter voucher information for a recurring voucher.

Overview

Use Voucher Entry for Standard Voucher to enter and double-check the current voucher information when you are creating vouchers from a recurring voucher. You can edit the information as necessary. However, if the voucher was defined as having a fixed amount, you cannot change the amount.

Ribbon Home Tab Buttons

Button

Description

Exit

Click this button to close the Voucher Entry for Standard Voucher window.

OK

Click this button to accept any changes you make.

Calculated Discount

Click this button to display Discount Calculation, which allows you to calculate the discount amount, and enter the amount in the Discount Amount field.

View Voucher Image

Click this button to display a scanned image of the voucher.

Remarks

Click this button to display Remark Entry, which allows you to view and enter remarks for a voucher.

Notes

Click this button to display Notes Entry, which allows you to view and enter notes for a voucher.

General Tab Fields and Buttons

Field or Button

Description

Supplier Code

This field displays the supplier code for the voucher.

Supplier Name

This field displays the supplier name for the voucher.

Voucher Date

Enter the voucher date, or click the drop-down arrow to select a date.

Reference #

Enter a reference number for the voucher.

Voucher Amount

This field displays the amount for the voucher. You can only change the amount if the voucher was not defined as having a fixed amount.

Due Date

Enter the due date for the voucher, or click the drop-down arrow to select the due date.

Discount Amount

Enter the discount amount for the voucher. You can click the Calculated Discount button in the ribbon to calculate the discount.

Freight ID

Enter the freight ID for the voucher.

Discount Date

Enter the discount date for the voucher, or click the drop-down arrow to select a date.

Status

Click the Lookup button to select whether the voucher is ready for payment or on hold.

Image File

Enter the folder path and file name of the voucher image, or click the Lookup button to navigate to and select the image file.

Cash Account

Enter the cash general ledger account for the voucher, or click the Lookup button to select a cash account. This defaults from the default cash account for the supplier, or if the supplier does not have a default cash account, the system default cash account.

1099

Select this check box if the voucher requires a 1099 form. This check box is only available if the Requires 1099 check box is selected for the supplier in Supplier Maintenance.

Reporting Box

Enter the reporting box for the 1099 form type for the supplier, or click the Lookup button to select a reporting box. This field is only available if the Requires 1099 check box is selected for the supplier in Supplier Maintenance. For information on setting up reporting boxes, see Form 1099 Reporting Box Maintenance.