Cash Transfer Entry

Menu Path: Cash Management $Images\bluerarw.gif$ Processing $Images\bluerarw.gif$ Cash Transfer Entry

Purpose

Record cash outflows and inflows to other bank accounts

Overview

Use Cash Transfer Entry to transfer cash between two cash accounts. All transfers are posted to the general ledger as journal entries.

Entering a Cash Transfer

To enter a cash transfer:

Enter the cash account from which you are transferring cash in the From Cash Account field.
Click Calculate Balance to display in the Available Amount field the balance of the account you entered in step 1.
Enter the account to which you are transferring cash in the To Cash Account field.
Enter the bank reconciliation date for the cash transfer in the Bank Reconciliation Date field.
If the transaction date for the cash transfer is not the current date, enter the transaction date in the Transaction Date field.
Enter the amount of the transfer in the Transfer Amount field.
Click the Lookup buttons to the right of the Period and Year fields, and select the period and year for the cash transfer.
If you want to use a batch other than the batch number in the Batch # field, click the Batch tab in the ribbon, and click the Select or Open buttons in the ribbon to select a different batch. For more information, see Select a New Batch and Open a New Batch. When you are finished selecting a batch, click the Home tab in the ribbon.
Enter a remark in the Remark field.
Click the OK button in the ribbon. A journal entry is generated and posted according to the posting period and year, and the account balances will reflect the change. The transfer is recorded as a general ledger journal entry and must be posted in Journal Entry Post.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Cash Transfer Entry window.
OK	Click this button to transfer cash between the selected accounts.

Ribbon Batch Tab Buttons

Button	Description
Select	Click this button to display Select a New Batch, which allows you to select a previously created batch.
Open	Click this button to display Open a New Batch, which allows you to create a new batch.
Close	Click this button to display Close A Batch, which allows you to close a batch.
Edit	Click this button to display Edit A Batch, which allows you to edit an existing batch.
Post	Click this button to display Journal Entry Post, which allows you to post journal entries for the selected batch.

General Tab Fields and Buttons

Field or Button	Description
From Cash Account	Enter the cash account from which you are transferring cash, or click the Lookup button to select the cash account. This field defaults to the default cash account.
Account Currency (From Cash Account)	This field displays the currency of the account from which you are transferring cash.
Available Amount	This field displays the balance of the account entered in the From Cash Account field after you click Calculate Balance.
Calculate Balance	Click this button to display the balance of the account entered in the From Cash Account field in the Available Amount field.
To Cash Account	Enter the cash account to which you are transferring cash, or click the Lookup button to select the cash account.
Account Currency (To Cash Account)	This field displays the currency of the account to which you are transferring cash.
Bank Reconciliation Date	Enter the bank reconciliation date for the cash transfer, or click the drop-down arrow to select a date.
Transaction Date	Enter the date of the transaction for the cash transfer, or click the drop-down arrow to select the date of the transaction. This defaults to the current date.
Transfer Amount	Enter the amount you are transferring.
Posting Period and Year	Click the Lookup buttons to select the period and year against which you are applying the cash transfer.
Functional Currency	This field displays the currency of the cash you are transferring.
Batch #	This field displays the batch number against which the cash transfer is being made.
Remark	Enter a remark about the cash transfer.