Menu Path: General Ledger Posting and Period Controls Journal Entry Post
Manually post journal entries to the general ledger and generate a posting report.
Use Journal Entry Post to post journal entries to the general ledger. If you selected direct post in any of the journal entry generation programs, you do not need to perform this manual step. However, any journal entries that were tagged as hold for review (and released from hold) or manual post must be posted in Journal Entry Post.
You can use Journal Entry Post to post journal entries for service charges created in Service Charge Entry.
To post journal entries:
If your company uses consolidation ledgers, verify the ledger ID for which you want to post journal entries is entered in the Ledger ID field.
Select a posting period and year.
Select whether you want to post all journal entries, selected journal entries, a selected range of journal entries, or journal entries in a batch. If you want to post journal entries for a batch, enter the batch number in the Batch # field.
Select whether you want to post and output a report, or only output the report.
If you selected to post only selected journal entries in step 3, select the journal entries you want to post in the Unposted G/L Journal Entries grid.
Click the OK or Print button in the ribbon. The Question dialog box appears, and asks you to confirm whether you want to post or output a report.
Click the Yes button. The report is output, and if you selected to post journal entries in step 4, journal entries are posted.
Note You cannot post any entries that were tagged as on hold for review until you release them from hold in Journal Entry Hold Management.
Button |
Description |
Exit |
Click this button to close the Journal Entry Post window. |
OK |
Click this button to post journal entries. This button is only available if you select the Post and Posting Report radio button. |
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Click this button to print journal entries. This button is only available if you select the Posting Report Only radio button. |
Field or Button |
Description |
Journal Entries for Batch/All Journal Entries/Selected Journal Entries |
Select which journal entries you want to view and/or post. Select one of the following options:
Note Journal entries are not posted unless you select the Post and Posting Report radio button. |
Click the Lookup button to select the accounting period for which unposted journal entries should be processed. This field defaults to the current default period. |
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Click the Lookup button to select the accounting year for which unposted journal entries should be processed. This field defaults to the current default year. |
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Enter a ledger ID for which to post journal entries, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up. |
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Enter the batch number of the journal entries to post, or click the Lookup button to select a batch number. This field is only available if you select the Journal Entries for Batch radio button. |
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Select whether or not you want the journal entries to be posted in addition to generating a posting report. Select one of the following options:
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This grid displays a list of unposted journal entries that meet your selection criteria. For each journal entry, the journal entry number, period, currency, amount, comment, and remark are displayed. Double-click a journal entry to display Journal Detail for Entry, which allows you to view journal entry account detail information. |
Field or Button |
Description |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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