Delivery and Pickup Reconciliation

Menu Path: Warehouse Management $Images\bluerarw.gif$ Shipment Processing $Images\bluerarw.gif$ Delivery and Pickup Reconciliation

Purpose

Set up and maintain delivery confirmations.

Overview

Use Delivery and Pickup Reconciliation to create, edit, and delete delivery confirmation records, which are used to track driver information for deliveries and pickups. This information is used to confirm pick demands and calculate driver commissions. For information on setting up driver commission rates, see Driver Commission Maintenance.

Creating a Delivery Confirmation

To create a delivery confirmation:

Click the New button in the ribbon.
Enter the location prefix or name for the delivery confirmation in one of the Location Prefix fields.
Enter the name of the driver for the delivery confirmation in the Driver field.
Enter the date of the delivery in the Delivery Date field.
If the driver has an assistant, enter the assistant's name in the Assistant field.
If you will pay the driver or assistant commissions at the second load rate, select the appropriate check box. These check boxes default as selected if delivery is the second (or later) delivery of the day.
If you do not want to mark the delivery confirmation as complete, clear the Reconcile Complete check box.
In the Related Pick Demands section, select filter criteria for pick demands associated with the delivery confirmation, and then click the Show Data button in the ribbon. Available pick demands appear in the Available Pick Demands grid.
Double-click pick demands and/or return orders you want to select for the delivery confirmation.
Click the Confirmation tab.
Review the delivery and pickup information and confirm the actual amounts and quantities. Mark reconciled deliveries as reconciled.
Click the OK button in the ribbon. The delivery confirmation is created.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Delivery and Pickup Reconciliation window.
New	Click this button to create a new delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Update	Click this button to edit the selected delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Delete	Click this button to delete the selected delivery confirmation. This button is only available if the Inquiry tab is not displayed.
OK	Click this button to accept an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
Cancel	Click this button to cancel an action. This button is only available after you click the New, Update, or Delete button in the ribbon.
Show Data	Click this button to display delivery confirmations on the Inquiry tab based on the selected criteria. This button is only available if the Inquiry tab is displayed, or the Delivery Information tab is displayed when creating or editing a delivery confirmation.
As Is	Click this button to mark all displayed records as reconciled. This button is only available if the Confirmation tab is displayed while creating or editing a delivery confirmation.
UnReconcile All	Click this button to mark all displayed records as not reconciled. This button is only available if the Confirmation tab is displayed while creating or editing a delivery confirmation.
First	Click this button to display the first delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Prev	Click this button to display the previous delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Next	Click this button to display the next delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Last	Click this button to display the last delivery confirmation. This button is only available if the Inquiry tab is not displayed.
Attachments	Click this button to display Attachment Entry, which allows you to view and enter attachments for a selected delivery confirmation.
Notes	Click this button to display Notes Entry, which allows you to view and enter notes for a selected delivery confirmation.

Fields and Buttons

Field or Button	Description
Delivery Confirmation #	Enter an existing delivery confirmation number, or click the Lookup button to select an existing delivery confirmation number. This number is automatically assigned when creating a new delivery confirmation.
Commission Route	Enter a fleet delivery route for the delivery confirmation, or click the Lookup button to select a fleet delivery route. For information on setting up fleet delivery routes, see Fleet Delivery Route Maintenance.
Location Prefix	Enter a location prefix or name for the delivery confirmation, or click one of the Lookup buttons to select a location prefix or name.

Delivery Information Tab Fields and Buttons

Field or Button	Description
Driver	Enter the driver for the delivery confirmation, or click the Lookup button to select a driver. For information on setting up drivers, see Driver Maintenance.
Pay Driver at Second Load Rate	Select this check box to pay driver commissions at the second load rate. This check box is selected by default if a delivery confirmation already exists for the driver and delivery date.
Delivery Date	Enter the delivery date for the delivery confirmation, or click the drop-down arrow to select a date.
Reconcile Complete	Select this check box to mark the delivery confirmation as fully reconciled. This check box is selected by default.
Assistant	Enter the assistant for the delivery confirmation (if applicable), or click the Lookup button to select an assistant.
Pay Assistant at Second Load Rate	Select this check box to pay driver commissions to the assistant at the second load rate. This check box is selected by default if a delivery confirmation already exists for the assistant and delivery date.
All (Pick Demands)	Select this check box to display all pick demands in the Available Pick Demands grid after clicking the Show Data button in the ribbon. This check box is selected by default.
Pick Demand	Enter a specific pick demand to display in the Available Pick Demands grid after clicking the Show Data button in the ribbon, or click the Lookup button to select a pick demand. This field is only enabled if you clear the All check box to the left of it.
Return Orders	Click this button to select pick demands associated with return orders for the delivery confirmation. This button is only enabled if you clear the All check box to the left of it.
All (Customers)	Select this check box to display pick demands for all customers in the Available Pick Demands grid after clicking the Show Data button in the ribbon. This check box is selected by default.
Customer Code	Enter a customer code for which to display pick demands in the Available Pick Demands grid after clicking the Show Data button in the ribbon, or click the Lookup button to select a customer code. This field is only enabled if you clear the All check box to the left of it.
Customer Name	Enter a customer name for which to display pick demands in the Available Pick Demands grid after clicking the Show Data button in the ribbon, or click the Lookup button to select a customer code. This field is only enabled if you clear the All check box to the left of it.
Show Pick Demands on Other Deliveries	Select this check box to display pick demands that are already associated with other delivery confirmations in the Available Pick Demands grid after clicking the Show Data button in the ribbon.
Display Return Orders	Select this check box to display return orders in the Available Pick Demands grid after clicking the Show Data button in the ribbon.
Available Pick Demands	This grid displays pick demands available for selection for the delivery confirmation. Double-click a pick demand to select it.
	Click this button to move the pick demand selected in the Available Pick Demands grid to the Selected Pick Demands grid.
	Click this button to move all pick demands in the Available Pick Demands grid to the Selected Pick Demands grid.
	Click this button to remove the selected pick demand from the Selected Pick Demands grid.
	Click this button to remove all pick demands from the Selected Pick Demands grid.
Selected Pick Demands	This grid displays pick demands selected for a delivery confirmation. Double-click a pick demand to remove it from the grid.
Total Weight	This field displays the total weight of selected pick demands.
Total Cube	This field displays the total cube of selected pick demands.

Confirmation Tab Fields and Buttons

Field or Button	Description
Stop/Pick Demand/Product	Select whether to display stop, pick demand, or product records in the grid to the right of this radio set.
	Click this button to display stop records if pick demand records are displayed in the grid to the right of this button, or to display pick demand records if product records are displayed.
	Click this button to display pick demand records if stop records are displayed in the grid to the right of this button, or to display product records if pick demand records are displayed.
All/Related Stop/Related Pick	Select filter criteria for displayed records. This radio set is only enabled if the Pick Demand or Product radio button is selected. The Related Pick radio button is only available if the Product radio button is selected.
Stops/Pick Demands/Products	This grid displays stop, pick demand, or product records based on the selected criteria to the left of the grid. You can confirm amounts and quantities in this grid and mark records as reconciled.
Pickups	Enter quantities associated with driver pickup codes for pickups associated with the delivery. The customer associated with the selected record in the Stops/Pick Demands/Products grid is the customer for the pickups in this grid. For information on setting up driver pickup codes, see Driver Pickup Code Maintenance.

Inquiry Tab Fields and Buttons

Note This tab is disabled if you are creating, editing, or deleting a delivery confirmation.

Field or Button	Description
All Delivery Dates	Select this check box to display delivery confirmations for all delivery dates in the Delivery Confirmations grid (after clicking the Show Data button in the ribbon). This check box is cleared by default.
From	Enter the first delivery date for which to display delivery confirmations in the Delivery Confirmations grid (after clicking the Show Data button in the ribbon), or click the drop-down arrow to select a date. This field is only enabled if the All Delivery Dates check box is cleared.
To	Enter the last delivery date for which to display delivery confirmations in the Delivery Confirmations grid (after clicking the Show Data button in the ribbon), or click the drop-down arrow to select a date. This field is only enabled if the All Delivery Dates check box is cleared.
Show Completed Delivery Confirmations	Select this check box to display completed delivery confirmations in the Delivery Confirmations grid (after clicking the Show Data button in the ribbon). This check box is cleared by default.
Delivery Confirmations	This grid displays delivery confirmations based on the selected criteria after clicking the Show Data button in the ribbon. Double-click a delivery confirmation to select it and display information for it on the Delivery Information tab.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. If you select this option, you cannot output using Scheduling Assistant. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information. If you select this option and select to output to Scheduling Assistant, you are prompted to select recipients for an email, and Scheduling Assistant sends an email with the report attached as an Excel file.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, or Printer radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, or Printer radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, or Printer radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	These radio buttons are disabled in this window.
Task Occurs	These radio buttons are disabled in this window.
Time	These fields and radio buttons are disabled in this window.
Date	This field is disabled in this window.
Task Description	This field is disabled in this window.
Scheduling Assistant Queue	This field is disabled in this window.
External Email	This check box is disabled in this window.
Screen Alert	This check box is disabled in this window.
Internal Email	This check box is disabled in this window.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.