Menu Path: System Administration Imports Financial General Ledger Account Import
Import general ledger accounts from an external file.
Use General Ledger Account Import to import general ledger accounts rather than manually entering accounts in Account Maintenance. If you import accounts with account elements that have not yet been set up in Account Element Maintenance, the elements are automatically created. However, you will still need to edit the elements to provide meaningful descriptions for each element.
For import format information, see General Ledger Account Import Format.
To import general ledger accounts:
Select whether you want to validate and import valid data from a file, validate and import all data from a file if it is all valid, or only validate data in a file.
If your company uses consolidation ledgers, verify the ledger ID for which you want to import general ledger accounts is entered in the Ledger ID field.
Enter the number of years of history to create for the account(s) in the # of History Years field.
Enter or select the general ledger accounts import file.
Click the Print Options tab, and select output options for the import report.
Click the Import or Validate button in the ribbon to start the import and/or validation process. The Importing dialog box appears. The Current Status field displays the status of the import, including any error messages.
If the import file format is not correct, the import is not completed.
You can import from the following file types:
Excel (.xls, .xlsx, .xlsm, or .xlsb)
Note If you import from an Excel workbook that contains multiple worksheets, data is only imported from the first worksheet in the workbook.
comma-separated list (.csv)
text (.txt)
data (.dat)
Note To import a .csv file, enter your data in Excel, and then save the worksheet as a .csv file. Each field in a .txt or .dat file must be separated by a caret (^) character. There should be no spaces between each field in a .csv, .txt, or .dat file.
Button |
Description |
Exit |
Click this button to close the General Ledger Account Import window. |
Import |
Click this button to start the import process. This button is only available if you select the Import Valid Data (Skip Errors) or Import if all Data is Valid radio button. |
Validate |
Click this button to start the validation process. This button is only available if you select the Validate Only radio button. |
Import Override Maintenance |
Click this button to display Import Override Maintenance, which allows you to set the default processing and file type options for the import window. |
Field or Button |
Description |
Select one of the following processing options:
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Enter a ledger ID for which to import general ledger accounts, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up. |
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Enter the number of years of history for imported accounts. NOTE Years are created and opened for the historical data if necessary. Example If it is currently 2020, and you enter 2 in this field, history is allowed for 2019 and 2018 for the imported accounts. You can enter manual journal entries for the accounts for those years. If 2019 and 2018 were not already opened in the system, the system opens the years during the import process. |
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Enter the path and file name containing the data to be imported, or click the Lookup button to navigate to the file. |
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This field displays the current status of the import in progress. |
Field or Button |
Description |
Select one of the following output options:
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Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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