Menu Path: Purchasing Reports Inventory Inventory Receipts Report
Output a report of purchase order receipts for a specific location.
Use Inventory Receipts Report to create a report that lists receipts against purchase orders based on a specific ship-to location. You can create a report for a specific ship-to location, purchase order number, supplier, product, and receipt date, or for all locations, purchase order numbers, suppliers, products, and receipt dates. Your report can include items that are not reconciled (default), reconciled, or both. Items that are reconciled pertain to purchase orders that have been reconciled via accounts payable/purchase order reconciliation in Voucher Entry. You can sort the report by a primary and secondary sorting method, and you can output a detailed or summary version of the report.
Button |
Description |
Exit |
Click this button to close the Inventory Receipts Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include purchase order receipts for all ship-to locations on the report. This check box is selected by default. |
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Enter a ship-to location prefix for which to include purchase order receipts on the report, or click the Lookup button to select a location prefix. If you want to include purchase order receipts for a range of ship-to locations, enter the first location in the range. This field is only enabled if you clear the All Locations check box. |
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Enter the last ship-to location prefix in a range of ship-to locations for which to include purchase order receipts on the report, or click the Lookup button to select a location prefix. If you want to include purchase order receipts for a single location, you can leave this field blank. This field is only enabled if you clear the All Locations check box. |
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Click this button to display Location List, which allows you to select specific ship-to locations to include on the report. This button is only enabled if you clear the All Locations check box. |
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Select this check box to include purchase order receipts for all purchase order numbers on the report. This check box is selected by default. |
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Enter a purchase order number for which to include receipts on the report, or click the Lookup button to select a purchase order number. This field is only enabled if you clear the All Purchase Order Numbers check box. |
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Select this check box to include purchase order receipts for all suppliers on the report. This check box is selected by default. |
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Enter a supplier code for which to include purchase order receipts on the report, or click the Lookup button to select a supplier code. This field is only enabled if you clear the All Suppliers check box. |
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Enter a supplier name for which to include purchase order receipts on the report, or click the Lookup button to select a supplier name. This field is only enabled if you clear the All Suppliers check box. |
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Select this check box to include purchase order receipts for all products on the report. This check box is selected by default. |
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Enter a product code for which to include purchase order receipts on the report, or click the Lookup button to select a product code. This field is only enabled if you clear the All Products check box. |
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Enter a product name for which to include purchase order receipts on the report, or click the Lookup button to select a product name. This field is only enabled if you clear the All Products check box. |
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Select this check box to include all purchase order receipts on the report. This check box is selected by default. |
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Enter the first receipt number in a range of receipts to include on the report, or click the Lookup button to select a receipt number. This field is only enabled if you clear the All Receipt Numbers check box. |
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Enter the last receipt number in a range of receipts to include on the report, or click the Lookup button to select a receipt number. This field is only enabled if you clear the All Receipt Numbers check box. |
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Select this check box to include purchase order receipts for all receipt dates on the report. This check box is cleared by default. |
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Enter a receipt date for which to include purchase order receipts on the report, or click the drop-down arrow to select a receipt date. If you want to include purchase order receipts for a range of dates, enter the first receipt date in the range. This field is only enabled if you clear the All Receipt Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last receipt date in a range of dates for which you want to include purchase order receipts on the report, or click the drop-down arrow to select a date. If you want to include purchase order receipts for a single date, you can leave this field blank. This field is only enabled if you clear the All Receipt Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select the primary method for sorting the report. You can select one of the following:
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Select the secondary method for sorting the report. You can select one of the following:
Note The secondary sort method cannot be the same as the primary sort method. |
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Select this check box to include receipts from purchase type orders on the report. This check box is selected by default. |
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Select this check box to include receipts from transfer type orders on the report. This check box is cleared by default. |
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Select this check box to include receipts from blanket type orders on the report. This check box is cleared by default. |
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Select this check box to include receipts from special order type orders on the report. This check box is cleared by default. |
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Select this check box to include receipts from group type orders on the report. This check box is cleared by default. |
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Select this check box to include purchase order line items on the report. This check box is cleared by default. |
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Select this check box to include the standard cost of products ordered on the report. This check box is only enabled if you select the Show Detail check box. This check box is cleared by default. |
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Select this check box to include products that are not stocked on the report. This check box is selected by default. |
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Select this check box to include temporary products on the report. This check box is cleared by default. |
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Select this check box to include service items on the report. This check box is selected by default. |
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Select one of the following options:
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Select one of the following options:
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Select one of the following methods for displaying units of measure for products on purchase orders:
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Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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