Menu Path: Purchasing Reports Purchase Orders Purchase Price Variance Report
Output a report of purchase price variance.
Use Purchase Price Variance Report to create a report that lists variance between the standard cost, estimated cost, receipt cost, or voucher cost for products. You can specify which costs are compared to calculate the variance amounts.
You can filter the report to only include variance for a specific:
Location
Product code
Date
The report includes the following information:
Product code
Location prefix
Standard cost
Estimated cost
Receipt cost
Voucher cost
Variance amount
Variance percentage
You can specify the currency for variance displayed in the report. You can also sort the report by location prefix or product code.
Note The estimated cost is the estimated cost entered for the product and location in Product Location Maintenance, not the estimated cost entered in Product Maintenance.
Button |
Description |
Exit |
Click this button to close the Purchase Price Variance Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include data for all locations on the report. This check box is selected by default. |
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Enter a location prefix for which to include data on the report, or click the Lookup button to select a location prefix. If you want to include data for a range of locations, enter the first location prefix in the range. This field is only enabled if you clear the All Locations check box. |
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Enter a location name for which to include data on the report, or click the Lookup button to select a location name. If you want to include data for a range of locations, enter the first location name in the range. This field is only enabled if you clear the All Locations check box. |
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Enter the last location prefix in a range of locations for which to include data on the report, or click the Lookup button to select a location prefix. If you want to include data for a single location, you can leave this field blank. This field is only enabled if you clear the All Locations check box. |
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Enter the last location name in a range of locations for which to include data on the report, or click the Lookup button to select a location name. If you want to include data for a single location, you can leave this field blank. This field is only enabled if you clear the All Locations check box. |
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Select this check box to include data for all products on the report. This check box is selected by default. |
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Enter a product code for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a range of products, enter the first product code in the range. This field is only enabled if you clear the All Products check box. |
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Enter the last product code in a range of products for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a single product, you can leave this field blank. This field is only enabled if you clear the All Products check box. |
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Select this check box to include data for all dates on the report. This check box is selected by default. |
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Enter a date for which to include data on the report, or click the drop-down arrow to select a date. If you want to include data for a range of dates, enter the first date in the range. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date for a range of dates to include on the report, or click the drop-down arrow to select a date. If you want to include data for a single date, you can leave this field blank. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select the first cost to use for calculating variance on the report. You can display variance based on the standard, receipt, estimated, or invoiced cost. |
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Select the second cost to use for calculating variance on the report. You can display variance based on the standard, receipt, estimated, or invoiced cost. |
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Enter the currency ID to use for displaying cost and variance amounts in the report, or click the Lookup button to select a currency ID. |
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Select this check box to include data for all products regardless of cost variances. This check box is selected by default. |
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Enter the lowest cost variance amount in a range of cost variance amounts for which to include data on the report. This field is only enabled if you clear the All Ranges check box. |
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Enter the highest cost variance amount in a range of cost variance amounts for which to include data on the report. This field is only enabled if you clear the All Ranges check box. |
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Select one of the following options for sorting the report.
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Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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