Menu Path: Accounts Payable Vouchers Voucher On Hold Update
Change the on-hold status of vouchers.
Use Voucher On Hold Update to change the status of vouchers that are on hold or to put vouchers on hold.
To change the status of a voucher:
Enter a supplier name or code in the Supplier Name or Supplier Code field.
Select a voucher in the Vouchers grid.
Click the Put on Hold or Release from Hold button in the ribbon. The voucher was put on or released from hold. You can also click the Release All or Put All on Hold buttons in the ribbon if you want to release or put all displayed vouchers on hold.
Click the OK button.
Button |
Description |
Exit |
Click this button to close the Voucher On Hold Update window. |
Show Data |
Click this button to refresh the displayed vouchers for the selected supplier. |
Release from Hold |
Click this button to release the selected voucher from hold. This button is only available if the selected voucher is currently on hold. |
Put on Hold |
Click this button to put the selected voucher on hold. This button is only available if the selected voucher is not currently on hold. |
Release All |
Click this button to release all displayed vouchers from being on hold. If you click this button, the Question dialog box appears to confirm you want to release all displayed vouchers. If you click the Yes button, the vouchers are released from hold and the Voucher On Hold Update report is output based on the options selected on the Print Options tab. |
Put All on Hold |
Click this button to put all displayed vouchers on hold. If you click this button, the Question dialog box appears to confirm you want to put all displayed vouchers on hold. If you click the Yes button, the vouchers are put on hold and the Voucher On Hold Update report is output based on the options selected on the Print Options tab. |
Field or Button |
Description |
Enter the supplier code of a supplier for which you want to view vouchers, or click the Lookup button to select a supplier code. |
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Enter the supplier name of a supplier for which you want to view vouchers, or click the Lookup button to select a supplier name. |
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This grid displays information for vouchers for the selected supplier. Double-click a voucher to display A/P Detail, which allows you to view detailed information for the voucher. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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