Menu Path: System Administration Reports Access to Accounts by User Report
Output a report of account access information.
Use Access to Accounts by User Report to create a report of the accounts to which a user or user range has access.
To generate the report:
If you want to display account access for only specific users, clear the All User IDs or All User Names check box, and enter a range of user ID's or names in the From and To fields.
If your company uses consolidation ledgers and you want to display account access for only a specific ledger ID, clear the All Ledgers check box, and enter the ledger ID in the Ledger ID field.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Access to Accounts by User Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include users with all user ID's in the report. This check box is selected by default, and is only enabled if the All User Names check box is selected. |
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Enter the first user ID in a range of users to include in the report, or click the Lookup button to select a user ID. This field is only enabled if you clear the All User IDs check box. |
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Enter the last user ID in a range of users to include in the report, or click the Lookup button to select a user ID. This field is only enabled if you clear the All User IDs check box. |
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Select this check box to include users with all user names in the report. This check box is selected by default, and is only enabled if the All User IDs check box is selected. |
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Enter the first user name in a range of users to include in the report, or click the Lookup button to select a user name. This field is only enabled if you clear the All User Names check box. |
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Enter the last user name in a range of users to include in the report, or click the Lookup button to select a user name. This field is only enabled if you clear the All User Names check box. |
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Select this check box to include account access information for all ledgers in the report. This check box is selected by default. Note This check box is only available if at least one consolidation ledger is set up. |
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Enter a ledger ID for the report, or click the Lookup button to select a ledger ID. This field is only enabled if you clear the All Ledgers check box. Note This field is only available if at least one consolidation ledger is set up. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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