Accounts Receivable Item Transfer

Menu Path: Accounts Receivable $Images\bluerarw.gif$ Customer Payments $Images\bluerarw.gif$ Accounts Receivable Item Transfer

Purpose

Move accounts receivable items (e.g., invoices, chargebacks, etc.) from one customer’s account to another customer’s account
Correct billing errors.

Overview

Use Accounts Receivable Item Transfer to transfer accounts receivable items from one billing/paying customer’s account to another billing/paying customer’s account. This program creates a general ledger audit trail of all such movements by transferring in and out of a transfer clearing general ledger account.

Note When you transfer a transaction, the software appends an incremental suffix (01, 02, 03, etc.) to the end of the transaction number.

Transferring Items

To transfer an item:

Select the batch for the transfer. You can use the buttons on the Batch tab in the ribbon to select the batch.
Select the period and year for the transfer.
Enter the billing customer code from which you are transferring in the Transfer from Billing Customer Code field.
Enter the paying customer code from which you are transferring in the Transfer from Paying Customer Code field. Items that can be transferred appear in the Transactions grid.
Select the accounts receivable item you want to transfer, and click the right arrow button. The item appears in the Selected Transactions grid.
Enter the billing customer to which you are transferring in the Transfer to Billing Customer Code field.
Enter the paying customer to which you are transferring in the Transfer to Paying Customer Code field.
Enter the accounts receivable transfer clearing account for the transaction in the A/R Transfer Clearing Account field. This can be any general ledger account in the A/R Transfer category.
Click the Transfer button in the ribbon. The transfer is complete.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Accounts Receivable Item Transfer window.
Transfer	Click this button to perform the transfer, and make general ledger transactions to record the audit trail.

Ribbon Batch Tab Buttons

Button	Description
Select	Click this button to display Select a New Batch, which allows you to select a previously created batch.
Open	Click this button to display Open a New Batch, which allows you to create a new batch.
Close	Click this button to display Close A Batch, which allows you to close a batch.
Edit	Click this button to display Edit A Batch, which allows you to edit an existing batch.
Post	Click this button to display Accounts Receivable Post, which allows you to post payments for the selected batch.

Main Tab Fields and Buttons

Field or Button	Description
Batch ID	This field displays the open deposit batch if one is still open. You can use the Select, Open, Edit, and Close buttons in the ribbon to work with batches. Note It is highly recommended that you use a separate batch for each person's accounts receivable items transferred, and post to the general ledger only when you have completely entered the entire batch and closed it.
Description	This field displays the description of the batch.
Period	Click the Lookup button to select the period for the transfer. This field defaults to the current accounts receivable default period.
Year	Click the Lookup button to select the year for the transfer. This field defaults to the current accounts receivable default year.
Retain Billing Customer	Select this check box if you want to retain the entered billing customer.
Retain Paying Customer	Select this check box if you want to retain the entered paying customer.
Transfer from Billing Customer Code	Enter the customer code of the billing customer that the accounts receivable item is being moved from, or click the Lookup button to select the customer code.
Name (Transfer from Billing Customer)	Enter the customer name of the billing customer that the accounts receivable item is being moved from, or click the Lookup button to select the customer name.
Transfer from Paying Customer Code	Enter the customer code of the paying customer that the accounts receivable item is being moved from, or click the Lookup button to select the customer code.
Name (Transfer from Paying Customer)	Enter the customer name of the paying customer that the accounts receivable item is being moved from, or click the Lookup button to select the customer name.
Transactions	This grid displays the eligible accounts receivable transactions that can be transferred based on the selected transfer from billing and paying customers.
	Click this button to add the selected transaction in the Transactions grid to the Selected Transactions grid.
	Click this button to add all transactions in the Transactions grid to the Selected Transactions grid.
	Click this button to remove the selected transaction in the Selected Transactions grid.
	Click this button to remove all transactions in the Selected Transactions grid.
Selected Transactions	This grid display transactions you selected to transfer.
Position To	Enter a reference number to display information for it at the top of the Transactions grid.
All	Select this check box to display all transaction types in the Transactions grid. This check box is selected by default.
Invoice	Select this check box to display invoices in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Finance Charge	Select this check box to display finance charge transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Credit Memo	Select this check box to display credit memo transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Non-Sufficient Funds	Select this check box to display non-sufficient funds transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Debit Memo	Select this check box to display debit memo transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
On Account	Select this check box to display on account transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Chargeback	Select this check box to display chargeback transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Prepayment	Select this check box to display prepayment transactions in the Transactions grid. This check box is cleared by default, and is only enabled if you clear the All check box.
Transfer to Billing Customer Code	Enter the customer code of the billing customer that the accounts receivable item is being moved to, or click the Lookup button to select the customer code.
Name (Transfer to Billing Customer)	Enter the customer name of the billing customer that the accounts receivable item is being moved to, or click the Lookup button to select the customer name.
Transfer to Paying Customer Code	Enter the customer code of the paying customer that the accounts receivable item is being moved to, or click the Lookup button to select the customer code.
Name (Transfer to Paying Customer)	Enter the customer name of the paying customer that the accounts receivable item is being moved to, or click the Lookup button to select the customer name.
A/R Transfer Clearing Account	Enter the general ledger account that will wash the net of the transfer transaction to zero, or click the Lookup button to select the account. This general ledger account defaults from the default general ledger account entered for the A/R Transfer category in System General Ledger Account Maintenance.
Transfer to G/L Account	Enter the general ledger account to which you are transferring, or click the Lookup button to select the account. This defaults from the accounts receivable account set up for the transfer-to billing customer (if one exists) or the account entered for the A/R Trade category in System General Ledger Account Maintenance.