Menu Path: Accounts Receivable Posting and Period Controls Accounts Receivable Post
Manually post payment and finance charge transactions.
Generate reports of posted journal entries.
Use Accounts Receivable Post to manually post accounts receivable deposit, payment application and finance charge transactions to the general ledger. Posting the payments and finance charges creates the summary general ledger journal entries, and allows you to access payment information in the General Ledger module. For more information, see Unbalanced General Ledger Entries from Other Modules FAQ.
To post accounts receivable transactions to the general ledger:
Click the Lookup buttons and select the posting period and if you have the proper authority, the posting year.
For payments, indicate whether you want to post all payments, payments for a batch, or no payments. If you are posting payments for a batch, you must enter or select the payment batch number.
For finance charges, indicate whether you want to post all finance charges, finance charges for a batch, or no finance charges. If you are posting finance charges for a batch, you must enter or select the finance charge batch number.
Click the Print Options tab.
Select process and output options for the posting report.
Click the OK button in the ribbon to post the indicated transactions.
Button |
Description |
Exit |
Click this button to close the Accounts Receivable Post window. |
OK |
Click this button to post transactions after you make your selections. |
Field or Button |
Description |
Click the Lookup button to select the posting period for which you want to post transactions. The period defaults from the period selected for accounts receivable. You can select All posting periods for the year. |
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Click the Lookup button to select the posting year for which you want to post transactions. The year defaults from the year selected for accounts receivable. |
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Select whether or not to post payments, and whether to post payments for all batches or a specific batch. |
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Enter a batch number for posting payments, or click the Lookup button to select a batch number. This field is only available if you select the Payments for Batch radio button. |
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Select whether or not to post finance charges, and whether to post finance charges for all batches or a specific batch. |
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Enter a batch number for posting finance charges, or click the Lookup button to select a batch number. This field is only available if you select the Finance Charges for Batch radio button. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. NOTE If you are posting both payments and finance charges, use this field to specify the location of the output report for payments. |
Output File Name |
Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box. NOTE If you are posting both payments and finance charges, use this field to specify the location and file name of the output report for payments. |
Output Directory 2 |
Enter the location for the output report for posted finance charges, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared, and you are posting both payments and finance charges. |
Enter a location and file name for the output report for posted finance charges, or click the Lookup button to navigate to and select a location and file name. This field is only available if you select the Specify File Name check box, and you are posting both payments and finance charges. |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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