Bill of Lading Reprint

Menu Path: Warehouse Management $Images\bluerarw.gif$ Bill of Lading $Images\bluerarw.gif$ Processing $Images\bluerarw.gif$ Bill of Lading Reprint

Purpose

Reprint bills of lading and associated reports.

Overview

Use Bill of Lading Reprint to reprint previously processed bills of lading. You can also print order summary or hazardous materials reports for bills of lading.

Reprinting Bills of Lading

To reprint a bill of lading:

Enter the number of the bill of lading you want to print in the Bill of Lading Number field.
Click the Print Options tab.
Select output options for the bill of lading.
Click the Print button in the ribbon to output the bill of lading.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Bill of Lading Reprint window.
Pre Process	This button is disabled in this window.
Print	Click this button to display, output, email, or print the selected bill of lading.
First	Click this button to display the first bill of lading.
Prev	Click this button to display the previous bill of lading.
Next	Click this button to display the next bill of lading.
Last	Click this button to display the last bill of lading.
Bill of Lading	Click this button to display Bill of Lading Inquiry. If you select a bill of lading, and then click this button, you can display information for the selected bill of lading.
Order Summary	Click this button to output an order summary for the selected bill of lading.
Hazardous Materials	Click this button to output a list of hazardous materials for the selected bill of lading.
Attachments	Click this button to display Attachment Entry, which allows you to view and add attachments to a selected bill of lading, such as a scanned image of the signed bill of lading.
BOL Report	Click this button to output a report of picked and backordered bill of lading quantities.

Fields and Buttons

Field or Button	Description
Bill of Lading Number	Enter a completed or processed bill of lading number, or click the Lookup button to select a bill of lading number. The Lookup window only displays bills of lading for the selected location.
Description	This field displays a description of the bill of lading if a description exists for it.
Batch #	This field displays the open invoice batch if one is open.
Master BOL Number	This field displays the master bill of lading number for the selected bill of lading (if it exists).
Master BOL	This check box is selected if the selected bill of lading is a master bill of lading.
Shipping Location	Enter a shipping location prefix for which you want to select a bill of lading, or click the Lookup button to select a shipping location prefix. The shipping location defaults to the default shipping location for your user ID, which is set in User Extended Options.
Name	Enter a shipping location name for which you want to select a bill of lading, or click the Lookup button to select a shipping location name. The shipping location defaults to the default shipping location for your user ID, which is set in User Extended Options.

Main Tab Fields and Buttons

Field or Button	Description
First Customer Code	These fields display the customer code and name for the first customer on the bill of lading.
Status	This field displays the bill of lading status, such as Processed or Completed.
Remove By	These radio buttons are disabled in this window.
Package ID	This field is disabled in this window.
Remove	This button is disabled in this window.
Removed Packages	This grid is disabled in this window.
Packages	This grid displays all packages included on the selected bill of lading.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the bill of lading. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the bill of lading attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the bill of lading may include additional information.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	These radio buttons are disabled in this window.
Task Occurs	These radio buttons are disabled in this window.
Time	These fields and radio buttons are disabled in this window.
Date	This field is disabled in this window.
Task Description	This field is disabled in this window.
Scheduling Assistant Queue	This field is disabled in this window.
External Email	This check box is disabled in this window.
Screen Alert	This check box is disabled in this window.
Internal Email	This check box is disabled in this window.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.