EDI Advanced Shipping Notice Export

Menu Path: Electronic Data Interchange $Images\bluerarw.gif$ Outbound Processing $Images\bluerarw.gif$ EDI Advanced Shipping Notice Export

Purpose

Export EDI advanced shipping notices (ASN's) to EDI trading partners.

Overview

Use EDI Advanced Shipping Notice Export to process advanced shipping notices for EDI trading partners.

After orders have been imported, released, picked, and inventory has been adjusted, the orders are ready to be submitted back to the EDI trading partner using this window. You can select to process all outstanding ASNs, processed ASNs, or unprocessed ASNs. For more information on advanced shipping notices, see EDI Forms.

If multiple customer product codes exist for an ordered product, the following hierarchy is used to determine the customer product code to export:

Ordered customer product code (if it exists)
Default customer product code (if it exists)
First customer product code

Processing Advanced Shipping Notices

To process advanced shipping notices:

Enter a specific shipping location prefix or name for which to process advanced shipping notices, or select the All Shipping Locations check box to process advanced shipping notices for all available shipping locations.
If you want to process advanced shipping notices for only a specific range of shipment numbers, customers, required dates, bill of lading numbers, and/or ASN sequence numbers, clear the appropriate check box(es), and enter the range(s) in the From and To fields.
If you want to process advanced shipping notices for only a specific EDI trading partner, clear the All EDI Trade IDs check box and enter the trade ID of the trading partner. If you want to process advanced shipping notices for a specific EDI trading partner group, clear the All Trading Partner Groups check box, and enter the trading partner group.
Enter a shipper ID for which to process advanced shipping notices in the Shipper ID field.
Select the types of advanced shipping notices you want to process. The options are unprocessed, processed, or all.
Click the Print Options tab, and select whether to process using Scheduling Assistant. If you select to process using Scheduling Assistant, specify the schedule for the task.
Click the Print button in the ribbon to start the processing of advanced shipping notices (or send the process to Scheduling Assistant) based on the options selected in steps 1-6. If any advanced shipping notices are not processed, a report is output with detailed information for the unprocessed advanced shipping notices.

Ribbon Home Tab Buttons

Button

Description

Exit

Click this button to close the EDI Advanced Shipping Notice Export window.

Click this button to output the advanced shipping notices to a text file with the prefix edi856.

For ETM trading partners, the file is exported to the folder entered for the trading partner's network in the Flat File Extract Folder field in Network Maintenance.

For non-ETM trading partners, the file is exported to the folder entered in the Outbound Directory field in EDI Control Maintenance.

Select Tab Fields and Buttons

Field or Button	Description
All Shipping Locations	Select this check box to output advanced shipping notices for all shipping locations. This check box is cleared by default, and is only enabled if the Cancelled Orders Only check box is cleared.
Prefix	Enter a shipping location prefix for which to output advanced shipping notices, or click the Lookup button to select a shipping location prefix. This field is only enabled if you clear the All Shipping Locations check box. For more information on shipping locations, see Sales Location / Shipping Location.
Name	Enter a shipping location name for which to output advanced shipping notices, or click the Lookup button to select a shipping location name. This field is only enabled if you clear the All Shipping Locations check box. For more information on shipping locations, see Sales Location / Shipping Location.
All Shipment Numbers	Select this check box to output advanced shipping notices for all shipment numbers. Shipment numbers are referenced on pick demands for EDI orders. This check box is selected by default, and is only enabled if the Cancelled Orders Only check box is cleared.
From (Shipment Number)	Enter the first shipment number in a range of shipment numbers for which to output advanced shipping notices, or click the Lookup button to select a shipment number. Shipment numbers are referenced on pick demands for EDI orders. This field is only enabled if you clear the All Shipment Numbers check box.
To (Shipment Number)	Enter the last shipment number in a range of shipment numbers for which to output advanced shipping notices, or click the Lookup button to select a shipment number. Shipment numbers are referenced on pick demands for EDI orders. This field is only enabled if you clear the All Shipment Numbers check box.
All Customer Names	Select this check box to output advanced shipping notices for all customer names. This check box is selected by default. Note You cannot clear this check box and the All Customer Codes check box.
From (Customer Name)	Enter the first customer name in a range of customer names for which to output advanced shipping notices, or click the Lookup button to select a customer name. This field is only enabled if you clear the All Customer Names check box.
To (Customer Name)	Enter the last customer name in a range of customer names for which to output advanced shipping notices, or click the Lookup button to select a customer name. This field is only enabled if you clear the All Customer Names check box.
All Customer Codes	Select this check box to output advanced shipping notices for all customer codes. This check box is selected by default. Note You cannot clear this check box and the All Customer Names check box.
From (Customer Code)	Enter the first customer code in a range of customer codes for which to output advanced shipping notices, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customer Codes check box.
To (Customer Code)	Enter the last customer code in a range of customer codes for which to output advanced shipping notices, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customer Codes check box.
All Required Dates	Select this check box to output advanced shipping notices for all required dates. This check box is selected by default.
From (Required Date)	Enter the first required date in a range of required dates for which to output advanced shipping notices, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Required Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
To (Required Date)	Enter the last required date in a range of required dates for which to output advanced shipping notices, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Required Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
All Bill of Lading Numbers	Select this check box to output advanced shipping notices for all bill of lading numbers. This check box is selected by default, and is only enabled if the Cancelled Orders Only check box is cleared.
From (Bill of Lading Number)	Enter the first bill of lading number in a range of bill of lading numbers for which to output advanced shipping notices, or click the Lookup button to select a bill of lading number. This field is only enabled if you clear the All Bill of Lading Numbers check box.
To (Bill of Lading Number)	Enter the last bill of lading number in a range of bill of lading numbers for which to output advanced shipping notices, or click the Lookup button to select a bill of lading number. This field is only enabled if you clear the All Bill of Lading Numbers check box.
All ASN Sequence Numbers	Select this check box to output advanced shipping notices for all ASN sequence numbers. This check box is selected by default, and is only enabled if the Processed EDI ASNs or All EDI ASNs radio button is selected.
From (ASN Sequence Number)	Enter the first ASN sequence number in a range of ASN sequence numbers for which to output advanced shipping notices, or click the Lookup button to select an ASN sequence number. This field is only enabled if you clear the All ASN Sequence Numbers check box.
To (ASN Sequence Number)	Enter the last ASN sequence number in a range of ASN sequence numbers for which to output advanced shipping notices, or click the Lookup button to select an ASN sequence number. This field is only enabled if you clear the All ASN Sequence Numbers check box.
All EDI Trade IDs	Select this check box to output advanced shipping notices for all EDI trading partner trade ID's. This check box is selected by default.
EDI Trade ID	Enter an EDI trading partner trade ID for which to output advanced shipping notices, or click the Lookup button to select an EDI trading partner trade ID. This field is only enabled if you clear the All EDI Trade IDs check box.
All Trading Partner Groups	Select this check box to output advanced shipping notices for all EDI trading partner groups. This check box is selected by default, and is only enabled if the All EDI Trade IDs check box is selected.
Code	Enter an EDI trading partner group for which to output advanced shipping notices, or click the Lookup button to select an EDI trading partner group. This field is only enabled if you clear the All Trading Partner Groups check box.
Shipper ID	Enter a shipper ID for which to output advanced shipping notices, or click the Lookup button to select a shipper ID.
Cancelled Orders Only	Select this check box to only output advanced shipping notices for voided orders. Advanced shipping notices will only be output for trading partners who are set up to display fully cancelled line items.
Revised ASN	Select this check box to send a revised ASN. This check box is only enabled when a specific shipment number or a BOL number is selected and the Display Options is set to Processed EDI ASNs. This works in conjunction with the Sending Revised ASN options configured in Advanced Ship Notice Options.
Reset ASN Sequence	Select this check box to reset ASN sequence on pick demand. This check box is cleared by default.
Display Options	Select one of the following options: Unprocessed EDI ASNs - Process everything that was done today; this will pick up everything from the last time this process was run. Anything that is unprocessed is stored on a flat file and is sent to the EDI trading partner to be processed by the partner’s map. Processed EDI ASNs - Select this option if you entered a range of shipping locations, shipment numbers, and customers. When you process advanced shipping notices, the number of processed advanced shipping notices is stored in a file, and a message indicating the location of the file is displayed. The file is output to the folder specified in the Outbound Directory field in EDI Control Maintenance, with the file name prefixed by the characters entered in the Output Filename Prefix field in EDI Control Maintenance. All EDI ASNs - Generate advanced shipping notices for all available shipments. If you select this option, typically you will also select to output for all shipping locations, shipment numbers, and customers.

Print Options Tab Fields and Buttons

Field or Button	Description
Process	Select whether the report is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.