Inactive Payment Terms Maintenance

Exit

Click this button to close the Inactive Payment Terms Maintenance window.

Update

Click this button to update the selected inactive payment terms code. This button is only available if the Main tab is displayed.

Delete

Click this button to delete the selected inactive payment terms code. This button is only available if the Main tab is displayed.

Show Data

Click this button to display inactive payment terms information. This button is only available if you click the Inquiry tab.

OK

Click this button to accept an action. This button is only available if you click the Update, or Delete button in the ribbon.

Cancel

Click this button to cancel an action. This button is only available if you click the Update, or Delete button in the ribbon.

First

Click this button to display the first inactive payment terms code. This button is only available if the Main tab is displayed.

Prev

Click this button to display the previous inactive payment terms code. This button is only available if the Main tab is displayed.

Next

Click this button to display the next inactive payment terms code. This button is only available if the Main tab is displayed.

Last

Click this button to display the last inactive payment terms code. This button is only available if the Main tab is displayed.

Terms Code

Enter an existing inactive payment terms code, or click the Lookup button to select an inactive payment terms code.

Description

Enter a description for the inactive payment terms code.

Credit Hold Term

Select this check box to indicate that all sales orders that use the payment terms code are automatically put on credit hold. This check box is only available if you select a terms type other than Finance. If the Credit Card radio button is selected, this check box is disabled.

Exclude Shipping Charge

Select this check box if all shipping charges are excluded when calculating the eligible cash discount during payment application. This check box is only available if you select a terms type other than Finance.

Note A charge is only excluded if the Freight Charge check box is selected for it in Order Entry Additional Charge Maintenance.

Ignore Credit Check

Select this check box to indicate the software should bypass the credit check during sales order entry for orders that use the payment terms code. This check box is only available if you select a terms type other than Finance. If the Credit Card radio button is selected, this check box is selected automatically and disabled.

Exclude Tax

Select this check box to exclude sales tax or VAT when calculating the eligible cash discount during payment application. This check box is cleared by default, and is only available if you select a terms type other than Prepaid, Calendar Terms, or Credit Card.

Guaranteed Funds

Select this check box if your system is integrated with the FedEx Ship Manager Server (FSMS), and the payment term is for a guaranteed funds payment, such as a cashier check, certified check, or money order. This check box is cleared by default, and is only available if you select the C.O.D., C.O.D. Personal Checks NOT Accepted, or C.O.D. Personal Checks Accepted terms type.

Finance

Select this check box if you are using a third-party financing institution (factoring your receivables) for the payment terms. For more information, see Finance Terms. This check box not available for C.O.D. and credit card payment terms.

Terms Type

Select one of the following payment terms types:

• Prepaid - The product was paid for before it was received.

• C.O.D. - Payment is due when the product is received.

• Due in # of Days - Payment is due in a specific number of days.

• Due on Day of Month - Payment is due on a specific day of the month.

• Prox Terms - The due date and discount date are a specific day of the month depending on the invoice date. When you select this type of payment term, you can divide each calendar month into two ranges, which each have separate payment terms.

• Split Terms - Up to 12 payments are made based on a percentage of the entire invoice, or specific amounts.

• Calendar Terms - For certain industries, payments, by law must be made on a specific due date depending on when an invoice was created. This changes from month to month and year to year. Selecting this type allows you to define 13 buckets, each with a separate date range, pay date, discount date, and discount percentage.

• Credit Card (Interface) - Payment is made by credit card.

• C.O.D. Personal Checks NOT Accepted - Payment is received from a C.O.D. customer, but personal checks are not accepted as a form of payment. Certified checks and money orders are acceptable forms of payment. This payment terms type is only used with the UPS third-party interface.

• C.O.D. Personal Checks Accepted - Payment is received from a C.O.D. customer, and personal checks are accepted as a form of payment. This payment terms type is only used with the UPS third-party interface.

A/P Module

This check box is selected if the selected payment terms type is used in the Accounts Payable module.

A/R Module

This check box is selected if the selected payment terms type is used in the Accounts Receivable module.

Discount Mask

Enter the cash discounts general ledger discount mask for the payment terms code, or click the Lookup button to display G/L Prompting, which allows you to select a general ledger account. You can enter all or part of the general ledger discount account number. The customer and sales locations are the other two areas where the cash discounts general ledger discount mask can be defined. For more information, see Account Resolution Order. This field is only available if you select a terms type other than Prepaid, Calendar Terms, or Credit Card.

Discount %

Enter the discount percentage if the payment is made before the discount due date. This field is only available if you select the C.O.D., Due in # of Days, Due on Day of Month, Finance, C.O.D. Personal Checks NOT Accepted, or C.O.D. Personal Checks Accepted radio button.

Discount Days

Enter the number of days from the invoice date during which a discount is allowed. This field is only available if you select the C.O.D., Due in # of Days, Due on Day of Month, Finance, C.O.D. Personal Checks NOT Accepted, or C.O.D. Personal Checks Accepted radio button.

Example Invoice 123 has an invoice date of 6/30/2020 and the discount days for the payment terms code is 10. A cash discount is allowed if the invoice is paid on or before 7/10/2020.

Net Days

Enter the number of days from the invoice date to determine the due date. This field is only available if you select the C.O.D., Due in # of Days, Due on Day of Month, Finance, C.O.D. Personal Checks NOT Accepted, or C.O.D. Personal Checks Accepted radio button.

Example Invoice 123 has an invoice date of 6/30/2020 and the net days of the payment terms code is 30. The invoice due date is 7/30/2020.

Day-of-month

Enter the day of the month by which the payment should be made. This field is only available if you select the Due on Day of Month radio button.

Example If the day of the month is 10 for a payment terms code, and an invoice is created with an invoice date of 6/25/2020 that uses the payment terms code, the due date is 7/10/2020.

Institution Code

Enter the customer code of the institution that will be paying the invoices that use the payment terms code, or click the Lookup button to select the customer code. This field is only available if you select the Finance check box.

Note The institution must be set up in Customer Maintenance and be a valid billing customer.

Institution Name

Enter the customer name of the institution that will be paying the invoices that use the payment terms code, or click the Lookup button to select the customer name. This field is only available if you select the Finance check box.

Note The institution must be set up in Customer Maintenance and be a valid billing customer.

Factor Client Code

Enter the client code of the factoring institution. This is typically a four- or six-digit code. This field is only available if you select the Finance check box.

Factor Terms Code

Enter the factor terms code of the factoring institution. This field is only available if you select the Finance check box.

Credit Hold Required Date Threshold

Enter the maximum number of days an order's required date can be changed without the order being credit checked.

Example You enter 21 in this field. An order has a required date of 11/01/2020. If the order is updated to only change the required date to 11/15/2020, the order is not credit checked (because the date has only changed 14 days, which is less than 21). If the order is updated to change the required date to 12/31/2020, the order is credit checked (because the required date is changed by more than 21 days).

This field is only available if you select the Finance check box.

Approval Export Program

If the factoring institution requires you to transmit order information for approval, enter the Apprise program (.p) used to export the data in Factor Order Approval Export (in the format required by the institution). This field is only available if you select the Finance check box.

For CIT, enter ordappexp-cit.p in this field.

For TCF Inventory Finance, enter ordappexp-TCF.p in this field.

For Wells Fargo, enter ordappexp-wf.p in this field.

For information on the export file format, see Factor Order Approval Export Format.

Approval Import Program

If you receive order approval information from the factoring institution, enter the Apprise program (.p) used to import the data in Factor Order Approval Import (in the format required by the institution). This field is only available if you select the Finance check box.

For CIT, enter ordappimp-cit.p in this field.

For TCF Inventory Finance, enter ordappimp-TCF.p in this field.

For Wells Fargo, enter ordappimp-wf.p in this field.

For information on the import file format, see Factor Order Approval Import Format.

Approval Expiration Days

Enter the number of days after approval is received from the factoring institution to put orders back on finance terms hold (indicating the approval has expired), and mark orders as not transmitted to the factoring institution. This defaults to zero. This field is only available if you select the Finance check box.

NOTE Order approval expiration is only checked when credit tasks are refreshed in Credit Task Refresh.

Credit Card Authorization Valid for

Enter the number of days before the credit card is reauthorized. If you enter zero, the credit card is not reauthorized. Credit cards are reauthorized when pick demands are printed if more than this many days has passed since the initial authorization. This field is only available if you select the Credit Card radio button.

Default credit card terms

Select this check box if the credit card payment terms are the default credit card payment terms. You can only select this check box for one payment terms code.

The default credit card payment terms are used if the credit card type transmitted from Worldpay is not set up in Apprise. This check box is only enabled if you select the Credit Card radio button.

Percent

Enter the percent of the total invoice to be charged for a C.O.D. shipment. This field is slated for functionality in a future release, and is only available if you select the C.O.D. Personal Checks NOT Accepted or C.O.D. Personal Checks Accepted radio button.

Provider Charge

Enter any charge that the provider (e.g. UPS) charges for C.O.D. deliveries, which will be billed to the customer. This field is slated for functionality in a future release, and is only available if you select the C.O.D. Personal Checks NOT Accepted or C.O.D. Personal Checks Accepted radio button.

Start Day (Range 1)

This field displays 1 to indicate that the first range begins on the first day of the month.

End Day (Range 1)

Enter the last day of the month for the first prox terms range. This field controls the date range for both the first and second range.

Example If you enter 25, then the first range is from the 1st to the 25th of each month.

Determine Due Date Using Net Days (Range 1)

Select this check box to specify the due date for the first range based on a specific number of days after the invoice date. If you leave this check box cleared, you instead specify the due date for the first range based on a specific day of the month in a month after the invoice date.

Discount # of Months Forward (Range 1)

Enter the number of months to add to the month of the invoice date for determining the discount date (if the invoice date is in the first range). 12 is the maximum value you can enter.

Example If 2 is entered in this field, an invoice date is 6/20/2020, and day 20 falls in the first range, the discount date will be in August.

Discount % (Range 1)

Enter the cash discount percentage applicable to the first range.

Due # of Months Forward (Range 1)

Enter the number of months to add to the month of the invoice date for determining the due date (if the invoice date is in the first range). This field is only available if you clear the Determine Due Date Using Net Days check box for range 1. 12 is the maximum value you can enter.

Example If 2 is entered in this field, an invoice date is 6/20/2020, and day 20 falls in the first range, then the due date will be in August.

Due Day of Month (Range 1)

Enter the day of the month that payment is due if the invoice date is in range 1. The month is calculated based on the number entered in the Due # of Months Forward field for range 1. This field is only available if you clear the Determine Due Date Using Net Days check box for range 1.

Example If 15 is entered in this field, an invoice date is 6/20/2020, day 20 falls in the first range, and 1 is entered in the Due # of Months Forward field, then the due date is 7/15/2020.

Due Net Days (Range 1)

Enter the number of days after the invoice date that the invoice is due for invoice dates in range 1. This field is only available if you select the Determine Due Date Using Net Days check box for range 1.

Note The software does not validate that the discount date is before the due date.

Discount Day of Month (Range 1)

Enter the last day of the month the discount can be taken for range 1. The month is calculated based on the number entered in the Discount # of Months Forward field for range 1.

Example If 15 is entered in this field, the invoice date is 6/20/2020, day 20 falls in the first range, and 1 is entered in the Discount # of Months Forward field for range 1, the discount date is 7/15/2020.

Start Day (Range 2)

This field displays the day that starts the second range, and is equal to the day after the day entered in the End Day field for the first range.

Example If the range 1 end day is 25, then the range 2 start day is 26.

End Day (Range 2)

This field displays 31 to indicate that the second range ends on the last possible day of the month.

Determine Due Date Using Net Days (Range 2)

Select this check box to specify the due date for the second range based on a specific number of days after the invoice date. If you leave this check box cleared, you instead specify the due date for the second range based on a specific day of the month in a month after the invoice date.

Discount # of Months Forward (Range 2)

Enter the number of months to add to the month of the invoice date for determining the discount date (if the invoice date is in the second range). 12 is the maximum value you can enter.

Example If 2 is entered in this field, an invoice date is 6/21/2020, and day 21 falls in the second range, the discount date will be in August.

Discount % (Range 2)

Enter the cash discount percentage applicable to the second range.

Due # of Months Forward (Range 2)

Enter the number of months to add to the month of the invoice date for determining the due date (if the invoice date is in the second range). This field is only available if you clear the Determine Due Date Using Net Days check box for range 2. 12 is the maximum value you can enter.

Example If 2 is entered in this field, an invoice date is 6/21/2020, and day 21 falls in the second range, then the due date will be in August.

Due Day of Month (Range 2)

Enter the day of the month that payment is due if the invoice date is in range 2. The month is calculated based on the number entered in the Due # of Months Forward field for range 2. This field is only available if you clear the Determine Due Date Using Net Days check box for range 2.

Example If 15 is entered in this field, an invoice date is 6/21/2020, day 21 falls in the second range, and 1 is entered in the Due # of Months Forward field, then the due date is 7/15/2020.

Due Net Days (Range 2)

Enter the number of days after the invoice date that the invoice is due for invoice dates in range 2. This field is only available if you select the Determine Due Date Using Net Days check box for range 2.

Note The software does not validate that the discount date is before the due date.

Discount Day of Month (Range 2)

Enter the last day of the month the discount can be taken for range 2. The month is calculated based on the number entered in the Discount # of Months Forward field for range 2.

Example If 15 is entered in this field, the invoice date is 6/21/2020, day 21 falls in the second range, and 1 is entered in the Discount # of Months Forward field for range 2, the discount date is 7/15/2020.

Split Option

Select whether payment is split by a percentage or an amount.

Payment %

Enter the percentage of the entire invoice to be paid for each selected payment number. You can enter up to 12 percentages. This field is only available if you select the Split % radio button.

Payment Amount

Enter the amount to be paid for each selected payment number. You can enter up to 12 amounts. This field is only available if you select the Split Amount radio button.

Remainder

The radio button is selected to indicate that any remaining amount is put on this specific payment number. These radio buttons are only available if you select the Split Amount radio button.

Note Each time another payment amount is entered, the next higher radio button is selected (i.e., if you enter payment number 4, the 5 radio button is selected).

Net Due Days

Enter the number of days to add to the invoice date to determine the due date.

Discount %

Enter the discount percentage for the payment number (if any).

Discount Due Days

Enter the number of days to add to the invoice date to determine the discount date.

Total %

This field displays the total of the percentages entered in the Payment % fields. This field is only available if you select the Split % radio button.

Total Amt

This field displays the total of the amounts entered in the Payment Amount fields. This field is only available if you select the Split Amount radio button.

From Date

Enter the first date in up to 13 ranges of dates for which you want to define payment terms, or click the drop-down arrow to select a date.

To Date

Enter the last date in up to 13 ranges of dates for which you want to define payment terms, or click the drop-down arrow to select a date.

Pay Date

Enter the date payment is due for each range of dates, or click the drop-down arrow to select a date.

Disc Date

Enter the date before which a discount is earned for each range of dates, or click the drop-down arrow to select a date.

Disc Percent

Enter the discount percentage if payment is made before the discount date for each range of dates.

Inactive Payment Terms Codes

This grid displays inactive payment terms codes after you click the Show Data button in the ribbon. Double-click an inactive payment terms code to select it and display information for it on the Main tab.