Inventory Availability Report

Menu Path: Purchasing $Images\bluerarw.gif$ Reports $Images\bluerarw.gif$ Inventory $Images\bluerarw.gif$ Inventory Availability Report

Purpose

Output a report of product availability.

Overview

Use Inventory Availability Report to create a report that lists product availability information.

You can filter the report to only include products for a specific:

Shipping location
Sales location
Style
Special product code
Category
Subcategory
Supplier code
Product code

You can also specify whether to include drop-shipped products and products with no activity in the report. For products with bills of materials, you can specify whether to include only the finished products, only the components, or both the finished products and the components on the report.

The report includes the following information:

Product code
Product name
Style
On hand quantity
Allocated quantity
Backordered quantity
Available quantity
Unit of measure
Order quantities for four future ranges of dates
Purchase order quantities for four future ranges of dates

You can specify four future number of days so that you can view inventory availability for four future moments in time. This allows you to ensure that a product is available when it is needed for orders.

You can sort the report by shipping location and by product code, category, style, or supplier. You can also specify whether quantities on the report are listed in the display, stocking, or purchase unit of measure.

Note If you output the report to Excel, the report includes detailed lot information.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Inventory Availability Report window.
Print	Click this button to display, output, email, or print the report.

Select Tab Fields and Buttons

Field or Button	Description
All Ship Locations	Select this check box to include data for all shipping locations on the report. This check box is selected by default.
Prefix (Shipping Location)	Enter a shipping location prefix for which to include data on the report, or click the Lookup button to select a shipping location prefix. This field is only enabled if you clear the All Ship Locations check box.
Name (Shipping Location)	Enter a shipping location name for which to include data on the report, or click the Lookup button to select a shipping location name. This field is only enabled if you clear the All Ship Locations check box.
All Sales Locations	Select this check box to include data for all sales locations on the report. This check box is selected by default.
Prefix (Sales Location)	Enter a sales location prefix for which to include data on the report, or click the Lookup button to select a sales location prefix. This field is only enabled if you clear the All Sales Locations check box.
Name (Sales Location)	Enter a sales location name for which to include data on the report, or click the Lookup button to select a sales location name. This field is only enabled if you clear the All Sales Locations check box.
All Product Styles	Select this check box to include data for all product styles on the report. This check box is selected by default.
Style	Enter a product style for which to include data on the report, or click the Lookup button to select a style. This field is only enabled if you clear the All Product Styles check box.
All Special Product Codes	Select this check box to include data for all special product codes on the report. This check box is selected by default.
Code	Enter a special product code for which to include data on the report, or click the Lookup button to select a special product code. This field is only enabled if you clear the All Special Product Codes check box.
All Categories	Select this check box to include data for all product categories on the report. This check box is selected by default.
From (Category)	Enter a product category for which to include data on the report, or click the Lookup button to select a product category. If you want to include data for a range of categories, enter the first product category in the range. This field is only enabled if you clear the All Categories check box.
To (Category)	Enter the last product category in a range of categories for which to include data on the report, or click the Lookup button to select a category. If you want to include data for a single category, you can leave this field blank. This field is only enabled if you clear the All Categories check box.
List (Category)	Click this button to display Category List, which allows you to select specific product categories for which to include data on the report. This button is only enabled if you clear the All Categories check box.
All Subcategories	Select this check box to include data for all product subcategories on the report. This check box is selected by default.
From (Subcategory)	Enter a product subcategory for which to include data on the report, or click the Lookup button to select a product subcategory. If you want to include data for a range of subcategories, enter the first product subcategory in the range. This field is only enabled if you clear the All Subcategories check box.
To (Subcategory)	Enter the last subcategory in a range of subcategories for which to include data on the report, or click the Lookup button to select a subcategory. If you want to include data for a single subcategory, you can leave this field blank. This field is only enabled if you clear the All Subcategories check box.
List (Subcategory)	Click this button to display Subcategory List, which allows you to select specific subcategories for which to include data on the report. This button is only enabled if you clear the All Subcategories check box.
All Supplier Codes	Select this check box to include data for all supplier codes on the report. This check box is selected by default.
From (Supplier)	Enter a supplier code for which to include data on the report, or click the Lookup button to select a supplier code. If you want to include data for a range of suppliers, enter the first supplier code in the range. This field is only enabled if you clear the All Supplier Codes check box.
To (Supplier)	Enter the last supplier code in a range of suppliers for which to include data on the report, or click the Lookup button to select a supplier code. If you want to include data for a single supplier, you can leave this field blank. This field is only enabled if you clear the All Supplier Codes check box.
List (Supplier)	Click this button to display Supplier List, which allows you to select specific suppliers for which to include data on the report. This button is only enabled if you clear the All Supplier Codes check box.
All Product Codes	Select this check box to include data for all product codes on the report. This check box is selected by default.
From (Product)	Enter a product code for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a range of products, enter the first product code in the range. This field is only enabled if you clear the All Product Codes check box.
To (Product)	Enter the last product code in a range of products for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a single product, you can leave this field blank. This field is only enabled if you clear the All Product Codes check box.
List (Product)	Click this button to display Product List, which allows you to select specific products for which to include data on the report. This button is only enabled if you clear the All Product Codes check box.
Include Drop Ships	Select whether to include drop-shipped line items from purchase orders on the report. This check box is cleared by default.
Include Direct Ships	Select whether to include direct-ship line items from purchase orders on the report. This check box is cleared by default.
Display Products with No Activity	Select whether to display products with no activity in the report. This check box is selected by default.
Future Number of days 1	Enter a number of days from the current date for which to display sales order and purchase order quantities on the report. Example You enter 7 in this field. If today's date is 1/1/2020, the report displays sales order and purchase order quantities for 1/1/2020-1/7/2020.
Future Number of days 2	Enter a second number of days for which to display sales order and purchase order quantities on the report. This is the number of days after the last date of the range of dates defined by the value entered in the Future Number of days 1 field. Example You enter 7 in both this field and the Future Number of days 1 field. If today's date is 1/1/2020, the report displays sales order and purchase order quantities for both1/1/2020-1/7/2020 and 1/8/2020-1/14/2020.
Future Number of days 3	Enter a third number of days for which to display sales order and purchase order quantities on the report. This is the number of days after the last date of the range of dates defined by the value entered in the Future Number of days 2 field. Example You enter 7 in this field and in both the Future Number of days 1 and Future Number of days 2 fields. If today's date is 1/1/2020, the report displays sales order and purchase order quantities for 1/1/2020-1/7/2020, 1/8/2020-1/14/2020, and 1/15/2020-1/21/2020.
Future Number of days 4	Enter a fourth number of days for which to display sales order and purchase order quantities on the report. This is the number of days after the last date of the range of dates defined by the value entered in the Future Number of days 3 field. Example You enter 7 in this field and in the Future Number of days 1, Future Number of days 2, and Future Number of days 3 fields. If today's date is 1/1/2020, the report displays sales order and purchase order quantities for 1/1/2020-1/7/2020, 1/8/2020-1/14/2020, 1/15/2020-1/21/2020, and 1/22/2020-1/28/2020.
Ship Location	Select this check box to sort by shipping location before sorting by the selected Sort by option.
Sort by	Select one of the following options for sorting the report. Product Code - Sort by product code. Category/sub/product - Sort by category, by subcategory, then by product code. Category/product - Sort by category, then by product code. Style/product - Sort by style, then by product code. Supplier/product - Sort by supplier code, then by product code.
Display Quantities in	Select one of the following options for displaying quantities: Display Unit of Measure - Display quantities in the display unit of measure. Stocking Unit of Measure - Display quantities in the stocking unit of measure. Purchasing Unit of Measure - Display quantities in the purchase unit of measure.
Bill of Materials Options	Select one of the following options: Components Only - Display only components on the report. Finished Product Only - Display only finished products on the report. Both - Display both components and finished products on the report.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. If you select this option, you cannot output using Scheduling Assistant. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information. If you select this option and select to output to Scheduling Assistant, you are prompted to select recipients for an email, and Scheduling Assistant sends an email with the report attached as an Excel file.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Subject	Enter a subject for the report email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the report title.
Report File Prefix	Enter a prefix for the report file name. This field is only available if you select the Email radio button.
Add Additional Comments	Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button.
Use Sales Rep Email Filtering	Select this check box to email the report to each sales representative. The report will contain data for each sales representative's customers. This check box is only available if you select the Email radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.