Menu Path: Warehouse Management Posting and Period Controls Inventory Receipt Post
Post inventory receipts.
Use Inventory Receipt Post to create posting entries for products that have been received either into a warehouse location or that have been directly shipped from a supplier to a customer. For more information, see Unbalanced General Ledger Entries from Other Modules FAQ.
Inventory Receipt Post also post royalties calculated by supplier receipts if the Post Royalties to G/L check box is selected in Purchasing Control Maintenance.
Note The posting period for a receipt is assigned in Purchase Order Receipt. If the posting period is open, it will assign a posting period associated with the receipt date (e.g., if a calendar year general ledger year is set up, a receipt dated 08/25/2020 would be posted to period 08-2020 as long as period 08-2020 is open). If the posting period associated with the receipt date is closed, then the default inventory period entered in Inventory Period Update is used.
Button |
Description |
Exit |
Click this button to close the Inventory Receipt Post window. |
OK |
Click this button to post selected entries to the general ledger. |
Field or Button |
Description |
Select this check box to post for all posting periods for a year. This check box is cleared by default. |
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Click the Lookup button to select the posting period for which you want to post. This Lookup button is only enabled if you clear the All Periods check box. |
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Click the Lookup button to select the posting year for which you want to post . |
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Select this check box to post for all locations. This check box is cleared by default. |
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Enter a location prefix or name for which you want to post, or click one of the Lookup buttons to select a location prefix or name. These fields are only enabled if you clear the All Locations check box. |
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Select this check box to post for all dates. This check box is selected by default. |
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Enter the first date in a range of dates for which to post, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of dates for which to post, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select the entries to post. Select one of the following options:
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Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
This check box is disabled in this window. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. NOTE If you select the Every radio button, each posting is for the current period and year at the time of the posting. |
Time |
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Date |
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Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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