Inventory Valuation Report

Menu Path: Purchasing $Images\bluerarw.gif$ Reports $Images\bluerarw.gif$ Inventory $Images\bluerarw.gif$ Inventory Valuation Report

Alternate Menu Path: Warehouse Management $Images\bluerarw.gif$ Reports $Images\bluerarw.gif$ Inventory $Images\bluerarw.gif$ Inventory Valuation Report

Purpose

Output a report of the quantity on hand, unit cost, unit of measure, and cost basis for selected products.

Overview

Use Inventory Valuation Report to create a report that lists the value of inventory on hand for the current date, a prior date, or a prior period. This report can be broken down by product location, product category, or zone.

When the report is broken down by location, the total quantity on hand and total cost are calculated for each location. An overall total cost and total quantity are calculated for all selected locations.

When the report is broken down by product category, the total quantity on hand and total cost are calculated for each product and each product category. An overall total cost and total quantity are calculated for all selected categories.

If there is a discrepancy between the report and the general ledger, you can output a supplementary reconciliation report to help determine the cause of the discrepancy.

You can use this report to reconcile inventory with the general ledger. When reconciling, filters selected for this report should match the setup of inventory accounts. For more information, see Reconciling Subledgers with the General Ledger FAQ.

Note Inventory weight and unit of measure appear on the report if Grocery is entered in the Vertical field for your system ID in System ID Maintenance.

Generating the Inventory Valuation Report

To output this report:

Select the locations, zones, products, and categories to display on the report in the Filter Options section.
Select how you want the report broken down and other report options in the Display Options section.
Click the Print Options tab.
Select a report output option and processing option.
Click the Print button in the ribbon to output the report.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Inventory Valuation Report window.
Print	Click this button to display, output, email, or print the report.

Select Tab Fields and Buttons

Field or Button	Description
All Locations	Select this check box to include data for all locations on the report. This check box is selected by default.
Prefix	Enter a location prefix for which to include data on the report, or click the Lookup button to select a location prefix. This field is only enabled if you clear the All Locations check box.
Name	Enter a location name for which to include data on the report, or click the Lookup button to select a location name. This field is only enabled if you clear the All Locations check box.
All Zones	Select this check box to include data for all zones on the report. This check box is selected by default, and is only enabled if you clear the All Locations check box and select the Current radio button.
Zone Name	Enter a zone for which to include data on the report, or click the Lookup button to select a zone. This field is only enabled if you clear the All Zones check box.
All Products	Select this check box to include data for all products on the report. This check box is selected by default.
From (Product)	Enter a product code for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a range of products, enter the first product code in the range. This field is only enabled if you clear the All Products check box.
To (Product)	Enter the last product code in a range of product codes for which to include data on the report, or click the Lookup button to select a product code. If you want to include data for a single product, you can leave this field blank. This field is only enabled if you clear the All Products check box.
All Categories	Select this check box to include data for all product categories on the report. This check box is selected by default.
From (Category)	Enter a product category for which to include data on the report, or click the Lookup button to select a product category. If you want to include data for a range of categories, enter the first product category in the range. This field is only enabled if you clear the All Categories check box.
To (Category)	Enter the last product category in a range of product categories for which to include data on the report, or click the Lookup button to select a product category. If you want to include data for a single category, you can leave this field blank. This field is only enabled if you clear the All Categories check box.
All Product Statuses	Select this check box to include data for all product statuses on the report. This check box is selected by default.
Status	Enter a product status for which to include data on the report, or click the Lookup button to select a product status. This field is only enabled if you clear the All Product Statuses check box.
Valuation Date	Select to include data on the report for the current date, a prior date, or a specific period/year. Note Prior valuation is only available if you store inventory and cost history. To store this history, select the Store Inventory and Cost History check box in Warehouse Management Control Maintenance. History is stored in the database only after the Store Inventory and Cost History check box is selected. The inventory valuation report does not display historical data from before that check box was selected.
Date	Enter a date for which to include data on the report, or click the drop-down arrow to select a date. This field is only enabled if you select the Prior Date radio button. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
Period	Click the Lookup button to select the period for which to include data on the report. This Lookup button is only enabled if you select the Prior Period radio button.
Year	Click the Lookup button to select the year of the period for which to include data on the report. This Lookup button is only enabled if you select the Prior Period radio button.
Sort by	Select one of the following options for sorting the report. Product Code - Sort by product code. Product Name - Sort by product name.
Cost Type	Select one of the following cost types for the report. Accounting Average LIFO FIFO Standard Lot Serial If you select the Zone radio button, you can only select the Average or Standard cost type. If you select the Prior Period radio button, the Accounting radio button is selected automatically and this radio set is disabled.
Break by	Select one of the following methods for breaking up the report: Location Category Category/Subcategory Zone - This option is only available if you select the Current radio button for the Valuation Date option. Note If you select the Zone radio button, you can only select the Average or Standard cost type.
Discontinued Option	Select whether to include only discontinued, only non-discontinued, or both discontinued and non-discontinued products on the report.
Print Zero Qty on Hand Items	Select this check box to include products on the report with zero quantity on hand. This check box is selected by default.
Exclude Non-invoiced Pick Demands	Select this check box to exclude non-invoiced pick demands from the report. This check box is only enabled if you select the Accounting radio button and select either the Current or Prior Date radio button. This check box is cleared by default.
Show Detail	Select this check box to display detailed lot or serial number information on the report. This check box is only enabled if you select the Lot or Serial radio buttons. This check box is cleared by default.
Show Manufacturing Work in Process	Select this check box to include finished good manufacturing quantities for work in process and work in process costs on the report. This check box is only enabled if you select a Cost Type option other than Lot or Serial and a Valuation Date option other than Prior Period.
Show Inventory Rounding Amounts	Select this check box to include accumulated unposted inventory rounding amounts of .01 or greater on the report. Note Rounding amounts of exactly .005 are not automatically posted. As a result, a .01 rounding amount may appear on this report that cannot be automatically posted.
Display LIFO/FIFO Layers	Select this check box to display detailed LIFO/FIFO layer information on the report. This check box is cleared by default. NOTE If a product's cost basis is not LIFO or FIFO, and you select this check box, the total cost displayed on the report may not equal the total for LIFO/FIFO layers. Additionally, there may be rounding differences between actual total cost shown on the report when this check box is selected or cleared. As a result, you should not select this check box when using the report for general ledger reconciliation. If this check box is selected, a row is output for each layer, and the quantity for each layer is multiplied by the actual unit cost (e.g., average cost). This may not be the same as the total quantity for a location multiplied by the unit cost.
Show G/L Total	Select this check box to include Inventory account ending balances on the report and the difference between the total of those balances and the open amount total, to assist in reconciliation with the general ledger. This check box is selected by default if the Prior Period radio button is selected, and is only enabled if the Prior Period radio button is selected.
Print Reconciliation Discrepancy Information	Select this check box to output the Inventory Valuation Report to G/L Account - Discrepancy Items for All Criteria report (in addition to the Inventory Valuation Report). You can use this additional report to view non-Inventory-related subledger postings and temporary and service items using an inventory general ledger account, which cause a discrepancy between the total amount displayed on the Inventory Valuation Report and the general ledger balance of the Inventory account. If you are running the report by the current valuation date, the report also includes unresolved inventory adjustments and cycle counts, unposted inventory transactions, and adjusted but not invoiced inventory transactions. This check box is only enabled if you select the Current or Prior Period radio button in the Valuation Date radio set.
Show Pre-Billed Detail	Select this check box to include detail of any pre-billed (but not shipped) quantities for bill and hold orders. This check box is cleared by default, and is only enabled if the Current radio button is selected in the Valuation Date radio set.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. If you select this option, you cannot output using Scheduling Assistant. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information. If you select this option and select to output to Scheduling Assistant, you are prompted to select recipients for an email, and Scheduling Assistant sends an email with the report attached as an Excel file.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Subject	Enter a subject for the report email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the report title.
Report File Prefix	Enter a prefix for the report file name. This field is only available if you select the Email radio button.
Add Additional Comments	Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.