Menu Path: Accounts Receivable Reports Invoices Invoice Journal Report
Display posted and unposted invoices.
Use Invoice Journal Report to display a list of selected invoices. Select the invoices you want displayed on the report using the filter options.
Example If you want to see all invoices for customer A through customer B only, select the check box for every option except for the All Customer Names check box. Then, enter customer A in the From field and customer B in the To field. Finally, select the All radio button to display both posted and unposted invoices.
Button |
Description |
Exit |
Click this button to close the Invoice Journal Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include data for all batches on the report. This check box is selected by default. |
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Enter the first batch number in a range of batch numbers for which to include data on the report, or click the Lookup button to select a batch number. This field is only enabled if you clear the All Batches check box. |
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Enter the last batch number in a range of batch numbers for which to include data on the report, or click the Lookup button to select a batch number. This field is only enabled if you clear the All Batches check box. |
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Select this check box to include data for all invoice reference numbers on the report. This check box is selected by default. |
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Enter the first invoice reference number in a range of reference numbers for which to include data on the report, or click the Lookup button to select a reference number. This field is only enabled if you clear the All Reference #s check box. |
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Enter the last invoice reference number in a range of reference numbers for which to include data on the report, or click the Lookup button to select a reference number. This field is only enabled if you clear the All Reference #s check box. |
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Select this check box to include data for all customer names on the report. This check box is selected by default. |
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Enter the first customer name in a range of customer names for which to include data on the report, or click the Lookup button to select a customer name. This field is only enabled if you clear the All Customer Names check box. |
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Enter the last customer name in a range of customer names for which to include data on the report, or click the Lookup button to select a customer name. This field is only enabled if you clear the All Customer Names check box. |
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Select this check box to include data for all customer codes on the report. This check box is selected by default. |
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Enter the first customer code in a range of customer codes for which to include data on the report, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customer Codes check box. |
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Enter the last customer code in a range of customer codes for which to include data on the report, or click the Lookup button to select a customer code . This field is only enabled if you clear the All Customer Codes check box. |
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Select this check box to include data for all invoice reference dates on the report. This check box is cleared by default. |
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Enter the first invoice reference date in a range of entry dates for which to include data on the report. This field is only enabled if you clear the All Reference Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last invoice reference date in a range of entry dates for which to include data on the report. This field is only enabled if you clear the All Reference Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include data for all posting periods on the report. This check box is cleared by default. |
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Click the Lookup buttons to select the first posting period and year in a range of posting periods and years for which to include data on the report. This field is only enabled if you clear the All Posting Periods check box. |
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Click the Lookup buttons to select the last posting period and year in a range of posting periods and years for which to include data on the report. This field is only enabled if you clear the All Posting Periods check box. |
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Select this check box to include data for all accounts receivable accounts on the report. This check box is cleared by default. |
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Enter an accounts receivable account for which to include data on the report, or click the Lookup button to select an account. This field is only enabled if you clear the All A/R Accounts check box. |
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Select this check box to include data for all VAT dates on the report. This check box is selected by default. |
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Enter the first VAT date in a range of VAT dates for which to display data on the report. This field is only enabled if you clear the All VAT Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last VAT date in a range of VAT dates for which to display data on the report. This field is only enabled if you clear the All VAT Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select whether to include credit invoices, debit invoices, or both. |
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Select whether to include posted, unposted, or both posted and unposted invoices on the report. |
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Click the Lookup button to select a currency for values in the report. |
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Select this check box to include line items and miscellaneous items for each invoice on the report. This check box is cleared by default. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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