Menu Path: Accounts Receivable Posting and Period Controls Invoice Post
Alternate Menu Path: Customer Service Invoice Processing Invoice Post
Post invoices, transfers, customer consignment, royalty adjustments, and customer allowance adjustments to the general ledger.
Use Invoice Post to post invoices, transfers, customer consignments, royalty adjustments, customer allowance adjustments, and bill and hold shipments to the general ledger. Select the desired posting period and year to post, or select all periods for a specific year. You can specify whether to post all transactions or just those from a specific batch.
Note Invoice Create and Print posts invoices to accounts receivable and sales history, and must be used before invoice posting.
Button |
Description |
Exit |
Click this button to close the Invoice Post window. |
OK |
Click this button to post transactions after you make your selections. After transactions are posted, the A/R Invoice Posting to G/L Report is output. |
Field or Button |
Description |
Click the Lookup button to select the posting period for which you want to post transactions. The period defaults from the period selected for accounts receivable. You can select All posting periods for the year. |
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Click the Lookup button to select the posting year for which you want to post transactions. The year defaults from the year selected for accounts receivable. |
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Select whether to post invoices, transfers, customer consignments, royalty adjustments, customer allowance adjustments, bill and hold shipments, or all transactions. Note Posting invoices also posts royalties calculated by invoice if the Post Royalties to G/L check box is selected in Purchasing Control Maintenance. |
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Select whether to post transactions from a specific batch, or from all batches. |
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Enter a batch number for posting, or click the Lookup button to select a batch number. This field is only available if you select the For Batch radio button. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. Note If you select the Every radio button, each posting is for the current period and year at the time of the posting. This may not be the period and year selected on the General tab. |
Time |
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Date |
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Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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