Menu Path: Cash Management Reports Payment Reconciliation Report
Output a report of reconciled or unreconciled accounts payable checks and payments.
Use Payment Reconciliation Report to create a report that displays payments that are reconciled or that are not yet reconciled for a range of payment and/or cleared dates. You can output the report for all cash accounts or a specific cash account.
To generate the report:
Enter a range of payment dates, or if you want to include all payment dates, select the All Payment Dates check box.
If you want to include payments for all cash accounts on the report, leave the All Cash Accounts check box selected. If you want to only include payments from a specific account, clear the check box, and enter the account in the Cash Account field.
Enter the currency for amounts on the report in the Report Currency field.
Click the Lookup button to the right of the Payment Method field, and select a payment method for payments you want to include on the report.
Select whether you want to include reconciled checks, unreconciled checks, or both reconciled and unreconciled checks on the report. If you are including reconciled checks, and you want to view checks for specific cleared dates, clear the All Cleared Dates check box, and enter a range of dates.
If you want to separate payments by currency, select the Separate by Currency check box.
If you want to display vouchers for each payment on the report, select the Show Detail check box.
Click the Print Options tab.
Select a process option and output options.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Payment Reconciliation Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include payments for all payment dates on the report. This check box is cleared by default. |
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Enter a payment date for which you want to include payments on the report, or click the drop-down arrow to select a date. If you want to include payments on the report for a range of payment dates, enter the first payment date in the range. This field is only enabled if you clear the All Payment Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last payment date in a range of payment dates for which you want to include payments on the report, or click the drop-down arrow to select a date. If you want to only include payments for a single payment date, you can leave this field blank. This field is only enabled if you clear the All Payment Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include payments for all cleared dates on the report. This check box is selected by default, and is only enabled if the All or Reconciled radio button is selected. |
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Enter a cleared date for which you want to include payments on the report, or click the drop-down arrow to select a cleared date. If you want to include payments on the report for a range of cleared dates, enter the first cleared date in the range. This field is only enabled if you clear the All Cleared Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last cleared date in a range of cleared dates for which you want to include payments on the report, or click the drop-down arrow to select a cleared date. If you want to include payments for a single cleared date, you can leave this field blank. This field is only enabled if you clear the All Cleared Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include payments for all cash accounts on the report. This check box is selected by default. |
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Enter the cash account for which you want to include payments on the report, or click the Lookup button to select a cash account. This field is only enabled if you clear the All Cash Accounts check box. |
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This field displays the description of the cash account entered in the Cash Account field. |
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Enter the currency of amounts on the report, or click the Lookup button to select a currency. |
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Click the Lookup button to select a payment method for payments you want to include on the report. |
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Select whether to include reconciled, unreconciled, or both reconciled and unreconciled checks on the report. |
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Select this check box to separate payments by currency on the report. This check box is cleared by default. |
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Select this check box to display voucher information for each payment on the report. This check box is cleared by default. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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