Menu Path: Accounts Payable Reports Vouchers and Payments Payment Report
Output a report of selected payments.
Use Payment Report to create a report of selected payments. You can sort the report by payment ID, check date, or posting period. You can also select the accounts, payment ID's, payment dates, posting periods, and payment methods for which to include payments on the report.
To generate the payment report:
Select whether to sort the report by payment ID, check date, or posting period.
Select the filter criteria for the report. The options available differ based on your selection in step 1, but you can always select a range of posting periods/years and payment methods, or all posting periods/years and payment methods.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Payment Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select whether to sort the report by payment ID, check date, or posting period. |
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Select this check box to include payments for all accounts on the report. This check box is selected by default. |
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Enter a cash account for which to include payments on the report, or click the Lookup button to select a cash account. This field is only enabled if you clear the All Accounts check box, and only available if you select the Payment ID radio button. |
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Account From |
Enter the first cash account in a range of cash accounts for which to include payments on the report, or click the Lookup button to select a cash account. This field is only enabled if you clear the All Accounts check box, and only available if you select the Check Date or Posting Period radio button. |
Enter the last cash account in a range of cash accounts for which to include payments on the report, or click the Lookup button to select a cash account. This field is only enabled if you clear the All Accounts check box, and only available if you select the Check Date or Posting Period radio button. |
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Select this check box to include all payment ID's on the report. This check box is selected by default. This check box is only enabled if you select the Payment ID radio button, and you can only clear this check box if you enter a specific account in the Account field.. |
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Enter the first payment ID in a range of payments ID's to include on the report, or click the Lookup button to select a payment ID. This field is only enabled if you clear the All Payment ID's check box. |
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Enter the last payment ID in a range of payment ID's to include on the report, or click the Lookup button to select a payment ID. This field is only enabled if you clear the All Payment ID's check box. |
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Select this check box to include payments for all payment dates on the report. This check box is selected by default. This check box is only enabled if you select the Check Date radio button. |
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Enter the first date in a range of dates for which to include payments on the report, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Payment Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of dates for which to include payments on the report, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Payment Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include payments for all periods on the report. This check box is selected by default. This check box is only enabled if you select the Posting Period radio button. |
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Click the Lookup button to select the first period in a range of periods for which to include payments on the report. This Lookup button is only enabled if you clear the All Posting Periods check box. |
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Click the Lookup button to select the last period in a range of periods for which to include payments on the report. This Lookup button is only enabled if you clear the All Posting Periods check box. |
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Click the Lookup button to select the first year in a range of years for which to include payments on the report. This Lookup button is only enabled if you clear the All Posting Periods check box. |
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Click the Lookup button to select the last year in a range of years for which to include payments on the report. This Lookup button is only enabled if you clear the All Posting Periods check box. |
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Select this check box to include payments for all payment methods on the report. This check box is selected by default. |
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Click the Lookup button to select the first payment method in a range of payment methods for which to include payments on the report. |
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Click the Lookup button to select the last payment method in a range of payment methods for which to include payments on the report. |
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Select this check box to exclude voided payments from the report. This check box is cleared by default. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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